Facilities AssistantUrgent job

Địa Điểm Làm Việc: Hồ Chí Minh
Thương lượng 3534 lượt xem - Hết hạn trong 18 ngày
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Các Phúc Lợi Dành Cho Bạn

Bonus 13th salary and Performance bonus
Health and Accident Insurance
21 days annual leave and 15 public holidays a year

Mô Tả Công Việc

**Role Purpose

To provide effective, efficient premises and facilities support services to ensure business continuity and minimize interruption to operations of the British Council’s main office and teaching centres in Ho Chi Minh City.

**Main accountabilities but not limited to the following:
Premises and facilities management
• Assists to ensure the premises and facilities are fully operational and fit for purposes at main office and teaching centres.
o Checks classrooms and test-rooms’ set-up to ensure British Council standards are met. Any problems with furniture and equipment occurring should be immediately reported to line manager for prompt actions as required.
o Assists in facilities and premises management for main office and teaching centres such as monitor and keeps track on facilities and premises regular maintenance for air-conditioning system, fire alarm system, electric systems, water supply system, paper shredders, drinking water dispensers, etc. to ensure all maintenance works carried out properly and within lead-time.
o Regularly inspects premises and facilities conditions on a weekly basis, reports to line manager immediately on problems and takes appropriate actions in response to the issues as assigned by the line manager.
• In cooperation with Administration team, manages outsourced office services in the areas of security service, cleaning service, carpet, chairs wash, pest control, etc. to ensure the services provided in line with expected/ agreed level of quality and standards.

Asset management
• Works closely with Administration team and IT team to ensure inventory system’s data input and labelling for new assets to be proper carried out on monthly basis.
• Assist line manager in asset management including organising new assets (if required), monitoring assets’ status and disposal (if any) following corporate and financial policies, guidelines.
• Assists line manager in inventory checks carried out twice per year and ensures the correctness of outcomes.
• Assist line manager and Premises & Facilities Manager in resolving issues relating to security, health and safety if needed.
• Supports line manage and Administration Executive on organizing Fire Safety training sessions delivered to all staff members on annual basis and First aid training for nominated first aiders upon teams’ demand.
• Assist line manager in providing support on a range of activities and/ or events delivered relating to Green/ Environmental Framework (EF), Equality-Diversity-Inclusion activities (EDI), Enterprise Risk Management Framework (ERMF).

Security, fire safety, health safety and environment related tasks
• Oversees the security service and reports to line manager immediately if there is any incident occurring for actions required to ensure premises security standard.
• Regularly carries out checks of premises check regarding fire safety requirements on a weekly basis following the provided checklists and report to line manager on any issues occurring to ensure fire safety standards are met at the main office and teaching centres.

Backup role and other tasks
• Backs up line manager as and when required and/ or expected to ensure all premises and facilities are fully operational and fit for purpose in HCMC main office and branch teaching centres.
• Assists line manager in new premises projects in areas of technical and health safety supports, etc.
• Handles other tasks as assigned by line manager.

Other important features or requirements of the role
• Works effectively with diversity as an essential and integral part of daily work and consistently meet the British Council’s Equality-Diversity-Inclusion policy and Safeguarding policy and standards in carrying out all internal and external duties.
• Manages information created and received in compliance with the British Council’s information management standards, policies, the UK Data Protection Principles and local legislation.
• Demonstrates a commitment to reflective practice, professional and organisational development objectives, taking advantage of opportunities to enhance qualifications and or gain/ share knowledge for the team as well as for self. Make a positive contribution to team meetings and give suggestions to management for improving business support practices and procedures based on customer feedback.
• Assures other business support services related tasks or duties as and when required by the management team.
• Understands that this role profile may be amended to meet operational demand and any changes will be discussed with affected staff member(s) with a minimum of one month’s notice.


**Role specific knowledge and experience

Minimum
• One year experience in field of premises and facilities management
• and level 1 computer skills (can effectively use Windows platform applications: Outlook, Word, Excel, PowerPoint)
Desirable
• Technical background (civil engineering, electrical, refrigeration and air-conditioning engineering)
• previous experience of a minimum of 2 years in similar role
• and/or experience in health and safety.
Xem toàn bộ Mô Tả Công Việc

Yêu Cầu Công Việc

- Undergraduate degree or equivalent experience.
- The British Council Teaching Centre operates from 8.00am to 10.00pm from Monday to Friday and from 7.30am to 8.30pm on Saturday and Sunday. This post may be required to follow working patterns that include unsocial hours with priority to support main office and teaching centres’ daily operation. (This requirement will be managed within HR guidelines, including work-life balance policies.)
- The British Council systems and global processes operate in English. Written and verbal proficiency in English is required.

You can apply here: https://career2.successfactors.eu/career?career_company=britishcou&lang=en_GB&company=britishcou&site=&loginFlowRequired=true&_s.crb=gS4lVZBTEMH%2b8zPBmbFVp3H%2f8A646PHeBzGZltEtM5w%3d

Địa Điểm Làm Việc

British Council, 1st Floor, Viettel Building 285 Cach Mang Thang 8, District 10, Ho Chi Minh City

Về Chúng Tôi

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.
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Phúc Lợi Công Ty

Bonus

Bonus 13th salary and Performance bonus

Healthcare Plan

Health and Accident Insurance

Paid Leave

21 days annual leave and 15 public holidays a year

Hình Ảnh Văn Phòng

Địa Điểm Công Ty

1F Viettel Building, 285 Cach Mang Thang Tam, District 10, Ho Chi Minh City

Quy Mô Công Ty

25-99
nhân viên

Liên Hệ

Ms Thúy

Bảo Hiểm Sức Khỏe Cho Người Dùng VietnamWorks | Hợp tác cùng Tokio Marine Vietnam

Bảo Hiểm Sức Khỏe Cho Người Dùng VietnamWorks | Hợp tác cùng Tokio Marine Vietnam

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