Fieldforce & Marketing Executive Assistant

Essential Duties and Responsibilities:

I/ Marketing

• Create updated files: training courses, brand review, product presentations to HCPs, product list, product information updates, etc

• Prepare data for analysis: market data (eg, IQVIA, tender results, market intelligences…), brand performance data, competitors, etc

• Prepare dossiers: for payments, for financial reports related to Marketing activities

• Alignment execution: MKT activities

• Support in tracking and following up: MKT promotion program & getting feedback from customers

• Cooperating and working with other departments to ensure marketing plan be executed with high quality

• Work with agencies to deploy Marketing activities

• Conduct market surveys as assigned

• Activities to support distributors: marketing activities, marketing materials,…

II/ Field Force (FF)

• Liaising with distributors to collect report

• Support NFFM in collecting and consolidating reports from the Field Force team, including sales results, call activities, and market updates.

• Assist in planning and execution of sales meetings, including agenda preparation, presentation support, meeting minutes, and follow-up on action points.

• Track incentive program results and assist NFFM in aligning payout data with sales performance reports.

• Prepare and manage documentation for internal approvals, training plans, business trips, and other field force-related processes.

• Follow up on daily operational tasks with FLMs and KAMs to ensure smooth coordination and timely execution.

III/ Others

• Cooperate with deptartments to oganize the cycle meetings, business review meetings and other FF & MKT internal events

• Assignments by GM

• Communication to HQ: Send sales data report

• Other ad-hoc assignment and projects

• Pharmacovigilance tasks

* The listed responsibilities are not exhaustive and other related duties may be added from time to time upon actual job demand.

• Minimum 2 years of executive assistance and sales admin in foreign company (related to pharma industry is preferred)

• Excellent MS office skills (obligatory)

• Good IT knowledge

• Oral and written communication skill in Vietnamese and English