Finance Admin

Role purpose

• Ensure all payments made by the Company comply with internal policies and processes, and local regulations with proper supporting documents.

• Assist other functions with expense claims / cash advance requests.

• Ensure the Company’s Debtors are efficiently managed, cash receipts are properly monitored and controlled with no bad debts.

Role accountabilities

Financial Accounting and Admin:

• Verify all supporting documents for payments to ensure completeness and compliance with internal policies and Vietnamese regulations. Then submit verified documents to GSO for processing.

• Work with GSO to ensure invoices posting in SAP is correct and raise Awhina tickets for re-work and follow-up with GSO to close the tickets.

• Process in - market payments on HSBCnet for payments, e.g. payments of import duties, telephones, utilies… etc., then raise tickets on Awhina to record this in – market transaction in SAP.

• Advise other functions on payment requirements. Assist with expense claims / cash advance requests.

• Work closely with GSO to ensure payments are processed on time and in full, collaborate with GSO and other functions to resolve issues / disputes related to payments.

• Filling all hardcopy documents and supporting for internal/ external audit vouching and tax audit.

• Prepare and send the samples list to EY team for monthly VAT declaration.

• Monthly tracking & reporting non - compliance cases to Finance Controller.

• Check, then process the non – FTE employee’s claim to comply with 3rd party’s travel claim.

• Be the contact point for creating urgent payment tickets on Awhina and foillow-up with GSO to get the payment done.

• Control GRIR items for indirect purchase.

• Create PR, PO, and do GR/ confirm service for acquiring goods or services from Finance/ IT Department.

• Check, then get sign-off for vendor’s confirmation letter.

• Work with the local bank for sending supporting documents to ensure oversea payment to be release on time and accurately.

• Be the contact point for vendors’ queries about payment.

Section A: Qualification and experience

- Education: Bachelor’s Degree in Finance/Accounting

- Experience: Minimum 2 years of experience

- Technical/Functional Expertise: Fundamental knowledge about Vietnamese Accounting Standards (VAS)

=> Preferred: Experience with SAP will be a plus

- Industry Experience: Any industries

=> Preferred: FMCG

Section B: Key relationships

Internal

- Financial Controller

- Daily interface with Logistics & warehouse team

- Regular interface with group tax & Internal audit

External

- External audit

- Tax authority

- Banks