Finance Administrator – EMEA

Job Purpose:

To support the European and Global Finance teams by managing supplier invoice postings and ensuring timely and accurate application of cash receipts. The role is responsible for processing and reconciling supplier invoices and payments, maintaining accurate ledgers, and posting and allocating customer receipts. This ensures supplier and customer accounts are up to date, reconciled, and compliant with company procedures and controls.

Key Accountabilities:

Cash Application & Accounts Receivable:

- Post daily cash receipts from JPM and local banks into the Workday (WD) system.

- Accurately allocate payments to customer accounts and invoices.

- Investigate and resolve unidentified or misapplied payments with the collections team.

- Monitor and clear unreconciled bank items

- Support month-end close activities including cash postings, reconciliations, and reporting.

Accounts Payable:

- Accurately process and post overhead supplier invoices in a timely manner

- Ensure all invoices are approved in line with the company’s approval matrix

- Allocate invoices to the correct general ledger accounts

- Review and verify VAT/tax coding to ensure compliance with company policy and local regulations

- Process and reimburse business expenses, ensuring accurate GL and cost centre coding

Administration & General Duties:

- Manage Freshdesk tickets, escalating urgent issues where needed.

- Build and maintain strong relationships with colleagues, other business functions, and external partners.

- Assist with finance projects, system upgrades - Bravotrans

- Escalate issues to line managers where appropriate.

- Undertake any other duties reasonably requested to support the wider Finance team.

Experience/ Technical Abilities

• Proficient in written and spoken English

• Experience in accounts payable, cash application, or accounts receivable.

• Knowledge of bookkeeping procedures and accounting principles.

• Experience using Workday or other ERP systems (desirable).

• Comfortable using Microsoft Office, especially Excel.

• Experience within the Freight Forwarding or Logistics industry (desirable).

• Strong understanding of reconciliation processes, credit policies, and internal controls.

Personal Attributes

• Strong planning and organising skills.

• Excellent problem-solving and decision-making ability.

• High attention to detail and accuracy.

• Ability to work under pressure and meet deadlines.

• Proactive, adaptable, and ambitious to develop with the company.

• Excellent written and verbal communication skills.

• Positive attitude, confidence, and ability to work effectively in a team.

• Strong IT skills.