Finance & Accounting Supervisor

Core Responsibilities (Finance - Approx. 70%)

1. Daily Bookkeeping & Accounting:

• Manage full-cycle accounting: review source documents, prepare journal entries, maintain general & subsidiary ledgers.

• Accurately record revenue, costs, and expenses; ensure clear and precise accounts.

• Handle freight forwarding-specific accounting (e.g., freight settlement, disbursements, customs duties, commissions).

2. Treasury & Cash Management:

• Manage bank accounts, including daily receipts/payments (online/in-person) and bank reconciliations.

• Monitor cash flow and prepare basic cash flow forecasts.

• Manage petty cash and review employee expense reports.

3. Tax Compliance:

• Accurately calculate and timely file all local Vietnamese taxes (e.g., VAT, CIT, PIT, FCT).

• Ensure compliance with Vietnamese tax laws and regulations; mitigate tax risks.

• Prepare documentation for tax filings and assist with tax audits if required.

4. Financial Reporting:

• Prepare monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow Statement) compliant with Vietnamese Accounting Standards (VAS) and for management use.

• Provide basic financial analysis to support management decisions.

5. Liaison with Outsourced Accounting Firm (Initial Phase):

• Serve as the primary contact for the external accounting firm, providing complete and accurate source documents and business information.

• Review accounts, reports, and tax filings prepared by the outsourced firm for quality assurance.

• (Critical Transition Requirement) Take full ownership of all bookkeeping, financial reporting, and tax filing responsibilities independently and efficiently if/when outsourced services are discontinued.

6. Internal Controls:

• Assist in establishing and improving financial policies and procedures (e.g., expense reimbursement, payment approval).

• Ensure compliance, accuracy, and security of financial data and operations.

Additional Responsibilities (Administration & HR - Approx. 30%)

1. Administrative Duties:

• Manage daily office operations (maintenance, office supplies procurement & inventory, utility/telecom bill payments).

• Handle document control (incoming/outgoing mail, registration, filing - including financial records).

• Coordinate meetings, travel arrangements, etc.

• Maintain office equipment and fixed asset registers.

• Liaise with landlords, property management, suppliers, etc.

2. Basic Human Resources Tasks:

• Assist the recruitment process (job postings, resume screening, interview scheduling, onboarding/offboarding).

• Maintain basic employee records compliant with Vietnamese Labor Law.

• Assist in payroll processing (calculate timesheets, prepare salary data - integrated with finance duties for accuracy).

• Handle statutory social insurance (SI), health insurance (HI) enrollment, contributions, and reporting.

• Support basic employee relations and communicate company policies.

• Maintain employment contracts and other HR documentation.

1. Core Finance & Accounting Competencies (Primary Focus):

Minimum of 3-5 years of hands-on experience in full-cycle accounting and bookkeeping, preferably within the logistics, freight forwarding, or a related service industry.

Proven expertise in managing day-to-day financial operations, including:

Accurate recording of revenue, costs, and expenses.

Bank reconciliation, cash flow monitoring, and basic forecasting.

Petty cash management and expense report review.

In-depth knowledge of Vietnamese Tax Regulations and a solid track record in the accurate and timely preparation and filing of all local taxes (VAT, CIT, PIT, FCT, etc.).

Demonstrated experience in preparing complete monthly, quarterly, and annual financial statements in full compliance with Vietnamese Accounting Standards (VAS), as well as management reports.

Essential: Hands-on experience with freight forwarding-specific accounting (e.g., freight settlement, disbursements, customs duties, agent commissions).

2. Administration & HR Support Experience:

Proven ability to handle general office administration, including supplier/vendor liaison, office maintenance, procurement, and fixed asset management.

Practical experience in supporting basic Human Resources functions, particularly:

Maintaining employee records in compliance with Vietnamese Labor Law.

Assisting with payroll preparation and statutory social & health insurance (SI, HI) enrollment and reporting.

Supporting recruitment coordination and onboarding/offboarding processes.

3. System & Process Skills:

High proficiency in accounting software (e.g., QuickBooks, MISA, Fast) and the MS Office suite (advanced Excel skills are essential).

Experience in establishing or improving financial and administrative procedures (e.g., payment approval workflows, expense policies) to strengthen internal controls.

4. Critical Attribute for Role Evolution:

Ability to effectively liaise with and manage an outsourced accounting firm, ensuring quality and completeness of information exchange.

Must possess the capability and initiative to take full, independent ownership of all finance, accounting, and tax responsibilities upon transition from outsourced services.

5. Personal Attributes & Soft Skills:

Extremely high attention to detail, accuracy, and integrity in handling financial data.

Excellent organizational, time-management, and multi-tasking skills to balance core finance duties with administrative tasks.

Strong communication and interpersonal skills in English and Vietnamese for liaising with internal staff, external partners, and authorities.

Proactive, problem-solving mindset with the ability to work independently with minimal supervision.

Discreet and able to handle confidential information appropriately.

6. Education & Certification:

Bachelor’s degree in Accounting, Finance, or a related field.

Relevant professional certification (e.g., CPA, ACCA) or deep practical knowledge of VAS is a strong advantage.