Financial Analyst / Accounting Staff / Supervisor

1/ JOB TITLE: ACCOUNT PAYABLE SUPERVISOR (NON-MATERIAL)
• Managing the non-material account payable team (20-24 members) with appropriate level of communication.
• Overseeing the integrity of the processes, maintaining, and improving internal controls relating to payments and process. Proposing idea where relevant aiming to enhance and improve the payment process.
• Coordinating with relevant functions (Operation Finance, Sourcing...) to ensure smooth cooperation.
• Produce the internal report to keep track and monitor the progress
•Review payment documents on time according to Payment Policy and Business Authorization Procedures.
•Follow up and monitor closely the team for payables to suppliers to make sure no overdue account payables.
•Maintain internal control system relating to payments and approval process.
•Identify internal and supplier root causes for problems that cause delays in supplier payments. Define and implement improved internal processes and work with suppliers to educate them on how to properly ship and invoice material to facilitate expedient payments.
• Review non-material transactions and validate non-material account payable transactions on Oracle correctly and timely.
•Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
•Ensures proper maintenance, filing, and storage of records in case of audits with appropriate guidance to other team members
•Build up new related non-material payment procedures to improve the effectiveness and efficiency.
•Take on assigned projects.
•Other and ad-hoc tasks are assigned by Financial Controller or Account Payable Manager.

2/ JOB TITLE: SENIOR FINANCE ANALYST
•Assist the Assistant Manager in Hong Kong to prepare and co-ordinate information related to specific projects and or regular analysis for Vietnam business
•Track project cost for various construction projects in Vietnam
•Support in annual budget review and preparation
•The task mainly work together with / support sourcing team (purchasing team)/ analysis area include the cost analysis (material / BOM) and suppliers data analysis
•Prepare monthly report and detail analysis
•Prepare annual budget for suppliers analysis comparison
•Mainly work closely with Sourcing team to prepare the “supplier information analysis” & “material analysis”, by collecting information cross different team / department / system
•Data analysis not only focus on “purchasing material” and also the supply chain, such as the Shipment cost, logistic.
•Prepare monthly report about material cost impact / project update, and show the monthly change / trend with explanation or findings
•Prepare presentation slides for Sourcing Department review for sourcing KPI and slides for CEO review during Annual budget / quarter review (if need)
•Work with IT to do some project improvement such as automation of existing report / automation of data analysis

3/JOB TITLE: AP ACCOUNTANT
•Receiving PR, PO, Invoices, Goods Receipt Note (“GRN”) for checking and booking into the system correctly and timely;
•Check and book freight charge correctly and timely;
•Following up pending invoices/documents, working with suppliers and other departments for invoices/documents correction;
•Following up closely payables to suppliers to make sure no overdue account payables according to Payment Policy and Business Authorization Procedures;
•Booking accrual expenses;
•Receiving and filling suppliers’ contracts;
•Checking Vendor forms for creating new vendors;
•Monthly account payable reconciliation and yearly AP balance confirmation with vendors;
•Month-end closing such as: Booking capital/equity relating transactions, reconcile cash and bank, issue Debit Note and check payment from inter-company;
•Other and ad-hoc tasks are assigned by Financial Controller or AP Manager.