Financial Control & Operations Specialist

Job Description

The incumbent will be part of the Entity Reporting & Control team within UOB Vietnam Finance & Corporate Services, focusing on Financial operations & control.

Responsibilities

1. Financial Control:

• Daily review of reconciliation reports of all bank’s accounts including products, non-products, suspense, nostro and FX position accounts, identifying and resolving discrepancies.

• Follow up with relevant GL owners on the outages and unreconciled balances.

• Perform balance confirmation and aging monitor for required GL and work with relevant GL owners to clear within timeline.

• Prepare and ensure timely journal entries postings in SAP system as per accounting policies.

• Review and ensure the accuracy and completeness of General Ledger including but not limited to review of Trial balances and other relevant files to timely identify unusual postings, abnormal GL balances and/or abnormal cost center balances.

• Assist in month-end, and year-end financial closing procedures.

• Advise on creation, deletion and maintenance of SAP GL.

• Advise on accounting entries and relevant posting where required.

• Work with stakeholders in local and Head Office on projects and Head Office cost allocation.

• Act as coordinator and perform declaration of ERC outsourcing & non-outsourcing contracts.

• Support Business Continuity Plan (BCP) and Key Risk and Control Self-Assessment (KRCSA) processes.

2. Financial Operations:

• Receive and check payment requests and related supporting documents to ensure completion and compliance with internal and regulatory requirements before processing into SAP AP system.

• Work directly with Business Units and dealing with relevant stakeholders to obtain further clarifications and justifications required in daily work as well as provide consultancy and guidance for accounting treatments and payment processes.

• Park invoice/LIV/Downpayment in SAP based on Payment request nature.

• Prepare and park accrual and prepaid journal entries for operational expenditures.

• Process fixed asset creation and management and ensure asset classification in compliance with local regulations and internal policy.

• Monthly review downpayment tracking and follow up with stakeholders for clearing.

• Ensure vendor master data in order.

• Verify and post Head Office recharge on monthly basis.

• Prepare voucher filing and archiving.

3. Other responsibilities:

• Improvement/Enhancement for in-charged processes.

• Coordinate with internal & external auditors if required by providing necessary documentation.

• Participate in related accounting, finance, enhancement and automation projects.

• Other tasks assigned by Team Lead and Head of ERC.

Requirements

• Bachelor’s degree in Finance or Accounting.

• Experience in ERP systems (SAP or similar banking software).

• Hard-working, attention to details.

• Experience on shared services model is an advantage.

• Fluent in spoken and written English.

• Proficient in Microsoft Office.

• Strong communication and stakeholder management abilities

• Strong analytical and problem-solving skills.

• At least 5 years of working in GL or AP function, preferably in banking or financial services.