Financial Coordinator, Contracts

SUMMARY

This is a multi-tasking administrative position that involves frequent contact with Sales, Engineering, Estimating and the manufacturing facilities. This position is responsible for tracking engineering change requests and authorizations to proceed; issuing of sales orders upon proper authorization and the tracking of purchase orders to these sales orders; reviewing and tracking of pertinent data on all contracts.

Other duties include coordinating and maintaining cost tracking of all parts through service life; maintaining storage of selected project records for all programs; working with IT on EDI issues; responding to manufacturing facilities requests for data updates in AS/400; scheduling of meetings as required; attendance and preparation of meeting minutes.

RESPONSIBILITIES AND DUTIES

Under general supervision is responsible for the following major tasks:

• Tracks engineering change requests for quotes and subsequent authorizations from the customer.

• Generates Sales Orders upon receipt of proper authorizations.

• Tracks receipt of purchase orders (both tooling and piece price).

• Reviews all contracts for pricing, effective dates, FOB point, etc.

• Maintains the 3PA database to track incorrect purchase orders and the receipt of corrected purchase orders.

• Maintains storage of selected project records.

• Works with IT on EDI issues.

• Works with the manufacturing facilities to update and maintain the AS/400 system to correct part levels for shipping.

• Maintains the part label data in the AS/400 for barcode labeling.

• Enters contract data for prototype parts in the AS/400 (Engineering).

Performs special project work as requested and other duties as assigned.

EDUCATION AND EXPERIENCE

Minimum of one year experience in a position requiring a working knowledge of order processing and pricing techniques.

SKILLS AND ABILITIES:

Possesses the ability to gather and analyze information and make decisions from a limited number of choices. Ability to operate typical office equipment, including computer.

A minimum score of 20 on the Wonderlic Contemporary Cognitive Ability Test.

TRAVEL REQUIREMENTS

This position typically does not require any travel.