Ga-Hr Manager/ Specialist (Senior Level) - Japanese (Must) and English Speaking - Upto 35Mil

1. The role

Working close with CEO and in charge for overall management of office operation including administrative procedures and human resources of the company.

- Reporting line: CEO (Japanese)

a) Human recourse management

• Develop and implement HR strategies, policies, and procedures aligned with the company's goals and objectives such as recruitment standards-processes, employee onboarding and offboarding processes, performance management systems, learning and development, etc.

• Develop and administer compensation and benefits programs including payroll management, salary structures, and employee welfare initiatives

• Provide necessary training courses to GA-HR staffs

• Provide guidance and support to the management and employees on employee relations matters, including conflict resolution, disciplinary actions, and grievance handling

• Prepare HR-related reports and metrics for management review and decision-making purposes

• Ensure compliance with labour laws, regulations, and industry standards, and make recommendations for necessary updates to policies and practices

• Stay updated on HR and employment law trends, and ensure that the company's policies and practices remain in compliance with changing regulations

• In charge of payroll and PIT reports/ obligations of the Company’s employees

• Oversea or in charge of legal tasks such as employee relations, reporting to / working with HQ (Regional Head Quarter) and Vietnam government authorities

• Oversee the administration of business trips, employee benefits such as health insurance, leave management, year -end parties, and company trips

• Oversee and manage up-to-date employee records, including personnel files, payroll information, and attendance records

• Collaborate with cross-functional teams i.e. HQ/ RHQ (Regional Head Quarter), to support organizational development initiatives, change management, and talent management strategies

b) General affair management

• Ensure efficient and effective office operations by

- Overseeing and managing general administrative support for company activities as well as office facilities

- Create and maintain good relationship with external partners such as office landlord, office supplies related vendors, suppliers and relevant partners

• Coordinate with relevant teams to support essential paperwork and documents such as contracts, agreements, POA, permits, approvals, internal letters, etc.

• Arrange timely procedures relating to foreigners such as visas, work permit (WP), temporary resident card (TRC)

• Arrange timely procedures relating to the company’s licenses, legal certificates

• Coordinate with relevant internal teams to support essential paperwork and documents such as contracts, agreements, the management’s decision, power of attorney, permits, approvals, internal letters, etc.

• Support in vendor, supplier management tasks from sourcing and contracting to monitoring performance and making payment for invoices to vendors, and service providers in a timely and accurate manner.

1. Technical and soft skills

Essential

• Proven experiences as human resources manager/ specialist (senior level) in FDI companies or in international environments

• Discipline working manners with great work management skills

• Well understanding of Labour laws and other related regulations and practices

• Well understanding of PIT related laws and regulations

• Familiarity with office management procedures

• Outstanding communication and interpersonal abilities including well human relationship management skills, negotiation skills

• Good command of spoken and written Japanese for communication

• Sound English communication skills for internal communication/ emailing

• Able to work under pressure with positive attitude, mind service and honesty

• Excellent knowledge of MS Office (email, excel, outlook, PPT)

• University graduation (any major)

Desirable:

• Familiar with company policies, regulations

• Have experiences in administrative procedure for foreign employees

• Wine lovers or wine fascinating candidates

2. Experience:

• At least 5 years of work experience at roles relating to human resources and administration including at least 3 years working at managerial position

• At least 3 years of working at FDI companies/ international environment at relevant