Global Intercompany Accounts Assistant

Job Purpose:

To support the Global Finance Department across EMEA, Asia, the US, and Brazil by managing intercompany reconciliations, reporting, and settlements. This role is integral to ensuring the accuracy, timeliness, and transparency of intercompany transactions, thereby enabling reliable financial reporting and effective cash flow management.

Key Accountabilities:

Intercompany Reconciliation & Reporting:

- Prepare monthly reconciliation files and summaries across EMEA, Asia, US, and Brazil.

- Provide management with timely updates on intercompany positions and related cashflow requirements.

- Prepare year-end intercompany matrix for audit purposes.

- Generate DSO (Days Sales Outstanding) reports for global intercompany transactions.

- Prepare and post CSV uploads for all intercompany settlements.

Stakeholder Communication & Issue Resolution:

- Investigate and resolve exceptions or discrepancies, working with operational teams and escalating where required.

- Collaborate with operations teams to ensure accurate data entry and maintenance within CargoWise.

- Respond to queries related to intercompany invoicing and payments.

- Communicate effectively with stakeholders to maintain positive working relationships.

General Duties:

- Support audit and compliance processes by providing required documentation.

- Cooperate with and support colleagues to create a positive and collaborative working environment in line with OIA’s Mission Statement.

- Assist with finance projects, process improvements, and system developments as required.

- Undertake any other duties reasonably requested by management.

Experience/ Technical Abilities

• Basic understanding of bookkeeping and accounting principles.

• Previous experience in intercompany accounting, reconciliations, or a finance-related role desirable.

• Comfortable using Microsoft Office (Excel proficiency required).

• Experience working with an ERP system

Personal Attributes

• Strong planning, organisation, and time-management skills.

• Problem-solving abilities with sound decision-making.

• High attention to detail and accuracy.

• Ability to work effectively under pressure and to deadlines.

• Proactive, adaptable, and eager to learn and develop.