[Hai Phong] Receptionist cum Admin Assistant

You will be the welcoming face of Gamuda Land, creating the very first impression for our guests and partners. If you are passionate about service, enjoy connecting with people, and want to grow in a professional and inspiring environment, we warmly invite you to explore the Receptionist & Admin position with us. We look forward to meeting talents who can represent our brand with confidence and warmth.

Job description:

Receptionist Responsibilities

- Guest Relations: Greet and welcome guests in a professional and courteous manner; answer phone calls promptly and efficiently.

- Reception Area Management: Ensure the reception area and lobby are clean, organized, and presentable at all times; check regularly for readiness.

- Visitor Flow Coordination: Manage visitor registration for both pre-booked and walk-in guests; maintain accurate records of arrivals and walk-in data.

- Guest Guidance: Assist visitors - especially those without agents - by providing basic product and service information, offering a brief tour, and smoothly handing over to the Sales team.

- Correspondence Handling: Manage incoming and outgoing mail and other correspondence.

Administrative Responsibilities

- Operational Oversight: Monitor and coordinate daily activities of the security team, cleaning staff, and tea ladies to ensure smooth operations and a clean, secure environment in the Experience Gallery.

- Procurement Support: Assist with purchasing items and services required for the Experience Gallery.

- Supplier Coordination: Liaise with vendors for essential supplies such as drinking water, refreshments, hygiene products, stationery, courier services, and utilities.

- Facility Management: Oversee the proper functioning of gallery facilities including printers, water filters, and coffee machines.

- Inventory Control: Ensure adequate stock of sundry items at all times..

- Additional Duties: Perform other tasks as assigned by management to support gallery operations.

• Bachelor's degree in English, Business Administration, or related field.

• At least 1-2 years of experience in a similar function in a foreign environment.

• Good communication skill (both English and Vietnamese).

• Strong organizational skills with a problem-solving attitude, sincere, customer service skills, multi-tasking skills, detail-oriented and careful, teamwork and willing to help others.