[HCM] Executive Assistant to the BOD (English)

We are a 800+ strong team whose ideas underpin successful exits, IPOs, strong financial results and competitive advantages as well as novel processes, new business models and great user experiences. We focus on e-commerce, mobility, and transport & logistics, while always keeping an eye on emerging segments as well.

We rethink processes, business models and architecture, not to mention tech stacks. This approach opens doors for our people to find their own ways and solutions and bring their own ideas to life, learning and advancing both within and across teams and departments.

We say no to office politics and pointless meetings. We celebrate curiosity, experimentation, and passion beyond code. We are very open to people growing both within and beyond their teams and departments. And this is where we suggest starting today.

We are seeking a dynamic and ambitious individual for the Executive Assistant to the BOD.

Curious. Logical Thinking. Growth Mindset. Smart. Hungry for success.

In this role, you will:

- Coordinate with various departments to monitor workload distribution, ensure compliance with timelines, issue reminders for task completion, and facilitate seamless interdepartmental operations.

- Conduct data analysis, manage information and documentation, and develop comprehensive dashboards and visualizations to present data in a clear and accessible manner.

- Coordinate and manage the BOD’s meetings, including scheduling, preparing agendas, following up on action items, and ensuring all meeting details are organized and prioritized.

- Handle logistics such as business travel arrangements, collecting invoices, and managing reimbursements.

- Provide general administrative support to the BOD, including managing files, handling confidential information, and assisting with special projects.

- At least 3 years of experience as an executive assistant or administrative professional, ideally supporting BOD executives in a high-growth or technology-focused company.

- Strong ability to prioritize and manage multiple tasks and projects with exceptional attention to detail and quality.

- Proficient in analyzing information, preparing presentations, and clearly presenting data.

- Excellent communication skills with a professional and helpful demeanor.

- Capable of working autonomously, making decisions with discretion and using initiative to address gaps and streamline processes.

- Creative problem-solving skills with a proactive and positive approach to challenges.

- Proficient in English with a minimum IELTS 7.0, both in written and verbal forms, with high-quality presentation skills; fluency in Vietnamese/French is a plus.

- Competent in using Microsoft Office, Google Workspace, and other collaboration tools like Slack.

- Experience in a fast-paced environment with fluctuating priorities and deadlines, and flexibility to adapt to changes.