High School Office Assistant

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Hết hạn trong 4 ngày
3449 lượt xem
Hồ Chí Minh

Mô tả công việc

A – Job summary

Under the direction of HS Principal/ HS Assistant Principal, the High School Office Assistant is responsible for providing day-to-day administrative and clerical support to HS Division. This position performs a wide variety of administrative support services, all of which contribute to the efficient and professional operation of the divisional office. Within a customer-service oriented environment, the assistant is responsible for providing reception, information services, office and administrative assistance. It is expected that the assistant is well organized and possesses excellent time management skills.

B – Essential duties and responsibilities

HS Office

Greet people at the enter the HS Office

● Answer the HS telephone

● Arrange maintenance requests for the HS and follow up

● Support the Vietnamese classes

Principal / Assistant Principal

● Assist with the management of the principal’s office and related project;

● Coordinate the work flow of the Principal’s office;

● Maintain correspondence and personnel files;

● Make appointment and notify Principal of important items at the beginning and end of each day;

● Prepare letters

● Provide English / Vietnamese translation for parents

● Helping to prepare for Semester One and Semester Two exams in the Gymnasium

● Helping to prepare for AP and IBDP exams

● Room assignments for AP and DP exams

● Daily announcement on Faculty Link

● Scheduling teacher evaluation meetings

● Helping with distribute paper, letters to teachers’ mailbox/BO

HS Students and Parents

● HS Week Without Walls (passports, travel documents, permission forms)

● Coordinate with relevant divisions/ person in charge to prepare documents for students who are on field trips

● Helping to arrange buses and other logistics for field trips

Attendance Tracking and Support

● Contact parents when students are absent;

● Planned student absence forms

● Run PowerSchool attendance

● Run attendance reports and schedule meetings with students/parents

● Follow up with teachers making attendance errors

● Dress code violations

Calendars and Events

● Maintain HS calendars (HS Parent/Student, HS Faculty)

● Assist with room bookings for all HS activities, ASA’s and Clubs

● Book venues for HS faculty events and meetings (Block Party, Divisional meetings)

● Arrange for Parent-Teacher Conferences Set-up

● Post HS Daily Announcements

Support IB/AP Coordinators

● Schedule parent meetings

● Organize facilities

● Event organization

● Input data

● Support IB exam

Fire drill Procedure:

● Maintains Firedrill Evacuation folders

● Support Fire Drill process

Honor Role /HHR & HS Award certificate

● Issue HR/HHR ASA, Clubs, HS Activities Awards certificates for HS students

● Oversee the distribution of certificates process

Other duties assigned by Principal / Assistant Principal

Yêu cầu công việc

Knowledge, Education and Experience:

• Technical Knowledge: BA Degree or equivalent

• Year of experience: One to three year of clerical experience; Working experience in school is preferable


• Communication skill: English Proficiency in written and oral.

• Computer skill: Proficiency in PC applications and institutional level computerized accounting systems.

• Well-Organize.

• Problem solving skill.

• Interpersonal skill.

• Time management skill.


• Dependability/Reliability: Ability to exercise independent judgment and work with limited supervision.

• Teamwork: Ability to work collaboratively with others, working on a team.

• Ability to do multi-task

Physical demands: uses a variety of body position on the job including standing or sitting for long periods of time.

Environmental conditions: Job is performed in an office environment.

Các phúc lợi dành cho bạn

Chăm sóc sức khoẻ

Health insurance and Personal Accident Insurance

Nghỉ phép có lương

Up to 26 leave days


Tỷ lệ cạnh tranh

Tỷ lệ cạnh tranh

VietnamWorks tính toán tỷ lệ cạnh tranh của bạn dựa trên thông tin ứng tuyển của bạn và so sánh nó với các ứng viên khác cho công việc này sau khi bạn ứng tuyển.

Tỷ lệ cạnh tranh

Tỷ lệ cạnh tranh

VietnamWorks tính toán tỷ lệ cạnh tranh của bạn dựa trên thông tin ứng tuyển của bạn và so sánh nó với các ứng viên khác cho công việc này sau khi bạn ứng tuyển.

Thông tin việc làm


Nhân viên

Giáo Dục > Dịch Vụ Sinh Viên/Hỗ Trợ Học Viên

Time Management, English, Clerical Work, Computerized System, Interpersonal Skill

Giáo dục/Đào Tạo

Tiếng Anh

Không hiển thị

Không hiển thị

Địa điểm làm việc

78 Nguyen Duc Canh, Phuong Tan Phong, Q7

Từ khoá:
Saigon South International School
Saigon South International School
Saigon South International School

78 Nguyen Duc Canh, Tan Phong Ward, Dist 7, Ho Chi Minh City

(Xem bản đồ)
100-499 nhân viên
Ms. Uyen

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