HR & Admin Executive

ROLE OVERVIEW

We are looking for a proactive and dedicated HR & Admin Executive to join our Hanoi office. This role plays a vital part in supporting the full recruitment cycle and ensuring smooth daily office operations. You will work closely with internal stakeholders and external partners to create a professional, well-organized, and people-centered work environment.

MAJOR TASKS

Recruitment:

• Collaborate with hiring managers or department heads to understand job requirements and candidate pro-files.

• Manage end-to-end recruitment process: job posting, screening, scheduling interviews, and coordinating offers.

• Conduct first-round interviews and support hiring decisions.

• Draft and negotiate offer letters and onboarding packages.

• Organize new employee onboarding: workspace, equipment, welcome kits, and induction programs.

• Follow up with line managers on probation evaluations.

• Support employer branding and talent pipeline through collaboration with universities (career fairs, intern-ships, etc.).

Administration:

• Organize staff benefits and engagement activities: annual health checks, company trips, gifts, monthly briefings, and year-end parties.

• Support travel logistics for employees and expats: flight and accommodation booking, visa and insurance arrangements.

• Handle administrative paperwork for expats: visa, work permits, and residence cards.

• Maintain office records, contracts, and agreements.

• Monitor petty cash, expense tracking, purchase orders, and invoice processing.

• Coordinate with vendors and suppliers for office-related services and payments.

• Manage incoming/outgoing correspondence and general office communication.

Qualifications & Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• At least 3 years of experience in HR, especially in recruitment & administration.

Skills & Competencies:

• Fluent in English and Vietnamese (both written and spoken).

• Strong interpersonal, organizational, and problem-solving skills.

• Ability to manage multiple priorities independently.

• Detail-oriented with good numerical and analytical skills.

• Proficient in MS Office (Excel, Word, Outlook, PowerPoint).

• Collaborative and team-oriented, with a positive, can-do attitude.

WHAT WE OFFER

• Competitive salary package and annual performance bonus

• 24/7 Health Care and Personal Accident Insurance

• 16 days annual leave, 10 days sick leave

• Learning & career development opportunities within a multi-brand, multi-national environment.

• Annual company trip and vibrant internal events.

• Social club activities, team building, and staff parties.