HR & Admin Executive

About the Role

We are looking for a highly reliable, honest, and people-oriented HR&Admin Executive to join our Ho Chi Minh Branch.

This position is responsible for HR-related matters in our Ho Chi Minh branch, while also supporting general administrative functions and office operations.

This role will work in close collaboration with the HR team and report to the management team mainly based in our Da Nang Headquarters.

The ideal person will be someone who truly understands people, maintains professional integrity, communicates effectively across teams, and contributes to a positive and trustworthy workplace culture.

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What You Will Do

1. Human Resources

- Manage end-to-end recruitment: post job vacancies, screen candidates, coordinate with hiring managers, and support interview arrangements.

- Handle onboarding and offboarding: conduct orientations, issue and collect company assets, and ensure all documentation is properly completed.

- Maintain and update employee records, attendance, and HR databases with accuracy and confidentiality.

- Act as the local point of contact for employee relations, fostering a transparent and supportive workplace.

- Support staff engagement activities, internal training, and company culture initiatives.

- Ensure compliance with Vietnamese labor laws and company HR policies.

- Provide day-to-day support and advice to employees on HR and policy matters.

- Collaborate closely with the HR team in Da Nang to align HR practices, reporting, and internal communications.

2. Office Administration & Facilities

- Coordinate with vendors, landlords, and service providers to maintain smooth daily operations.

- Support office setup and renovation projects, including vendor management and layout supervision.

- Oversee office supplies, equipment inventory, and general procurement.

- Liaise with the IT team for equipment requests, maintenance, and asset management.

- Manage insurance, contracts, and renewals of office-related services.

3. General Affairs & Coordination

- Organize internal events, celebrations, and team-building activities.

- Arrange business travel, accommodations, and visitor logistics.

- Support regular reports and coordination with the management team in Da Nang.

Who We Are Looking For

Qualifications

- Minimum 3 years of experience in HR and office administration, including hands-on experience in IT recruitment.

- Excellent communication and interpersonal skills, confident working with both employees and management across locations.

- Strong organizational and problem-solving abilities with high attention to detail.

- Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with HR systems or tools.

- Fluent in both Vietnamese and English (spoken and written).

Personal Qualities We Value

- Honesty and integrity : Demonstrates transparency, accountability, and reliability in all communications and actions.

- Empathy and understanding: Able to put oneself in others’ shoes, listen with compassion, and treat everyone with fairness and respect.

- Can-do attitude: Proactive, dependable, and solution-oriented, with a mindset of continuous improvement.

- Strong communication & teamwork: Works effectively with the Da Nang headquarters and cross-location teams.

- Responsibility & discipline: Delivers commitments accurately, follows through with ownership, and meets deadlines.

- Hardworking and persistent: Consistent and resilient when facing challenges.

- Positive energy and team spirit: Contributes to a supportive, collaborative, and trustworthy workplace culture.