HR Admin Executive

We are looking for an HRAD Executive who is ideally self-motivated with above 3 years’ experience to organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and compliance. You will report directly to the HRAD Manager and Board of Directors; coordinate with multiple departments/stakeholders in the organization.

Responsibilities include but are not limited to:

• General operation

• Ensure office smooth operation:

• Office supplies, equipment purchase and maintenance, bills and errands

• Supply requisitions are reviewed and approved by BOD

• Manage contract and price negotiations with office vendors, service providers and office lease

• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

• Planning and execution of equipment procurement, layouts and office systems

• Provide general support to visitors and employees, Guest welcome

• Travel arrangements: visa, TRC, work permit for expats; flight, hotel & transportation; travel document issuance

• Other administrative related tasks

• Have chance to do salary calculation, payroll, social Insurance, labor report and relates

• HRAD documents handling; ensure employees’ documents, contracts, decisions, etc. to be organized, file properly.

• Participate actively in the planning and execution of team building and company events.

• Maintain a safe and secure working environment.

REQUIREMENTS:

• Min 3 years of proven office management, HRAD experience

• Knowledge of office management responsibilities, systems and procedures

• Excellent time management skills, multi-task handling and work prioritizing as well as organizational and planning skills

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Proficient in Microsoft 365, Google service (Office, drive/cloud, etc) not required but will be good if the candidate is familiar with Slacks or quick adapt to technology tools

• Honest, organized and a team player.

• Fluent and confident in English.

• Flexible and adaptable to task change or multiple task environment

BENEFITS:

Financial Benefits:

● Attractive Salary Package

● Insurance based on full salary (Social Insurance, Health Insurance, Unemployment Insurance)

● Private health insurance and accident insurance

● Full salary during probation period

● 16-24 paid leaves per year

Working environment:

● Very well-equipped facility: Macbook, Additional monitor

● Hybrid working model with 2 working days in office per week

● Annual Company trip, Team building

● Working in an international environment with nice and supportive colleagues

● Work life balance environment

● Sport clubs in the company for engagement activities: billiard club, running club

Career Development:

● Clear Career path

● Strong sponsoring from companies for various technology courses and certifications

● External & internal training courses

● Soft-skill workshops

● Tech seminars

● Monthly and biannual Recognition Awards

● Performance & salary review: twice/year (Jun & Dec)