HR & Admin Officer

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What We Can Offer

High quality health care scheme
Transportation allowance

Job Description

Working location: EMASI Van Phuc School, Hiep Binh Phuoc, Thu Duc

Report to:
HR & Admin Officer reports to Senior Group Manager – HR & Admin, or other delegated position.
Job Overview:
The HR & Admin Officer will work with other members of the HR & Admin Department to effectively handle daily activities related to personnel issues at the assigned campus and for the purpose of retaining satisfaction of internal clients.

Responsibilities and Duties:

Human Resources:
• Be a representative of HR & Admin Department to support Head of School at campus in an effective way;
• In charge of timely collecting documents for payment of monthly salary, allowance, OT, Incentive, SHUI, PIT, final payment for expat and Vietnamese employees;
• Control employee time sheets/attendance and reconcile with payroll;
• Prepare/support and timely export periodical and ad-hoc reports to DOET, DOLISA, Social Insurance and other authorities;
• Collect documents for HR dept. to process declaration and claim procedures of sickness, maternity, convalescence to Social Insurance authorities;
• Annually coordinate across operation department to collect information and consolidate the final and approved leave plan and follow-up unplanned annual leave;
• Proceed applications for PIT code for employees and registration for dependent relief;
• Regularly input, maintain and keep up-to-date the staff database and employee information;
• Handle document processing for personnel changes in the company upon request (promotion, termination, transfer, salary adjustment, disciplinary measure…);
• Handle general healthcare insurance (get quotations for comparison, arrange proposal, receive employee feedback, supporting claims, etc.);
• Follow up staff performance appraisal; renewal of labour contracts, promotion, allowances and other monetary benefits;
• Maintain, update HR records (electronic and hard copies) and handle filing in a professional and careful manner;
• Prepare service and employment offers/contracts;
• Record staff enquiries and respond in a timely manner with reference to HR policies or escalate to the right person-in-charge;
• Collect documents for expat formalities (work permit, TRC, visa, etc.)
• Assist team members in facilitating recruitment and training activities;
• Monitor check-in procedures and deliver induction to ensure new comers feel welcome on their first date;

• Liaise with local authorities to prepare administrative formalities (school opening, registrations) and relevant reports;
• Arrange flights and accommodations for expats;
• Manage the stamps of the company and schools;
• In charge of admin-related contract negotiation, payment, management and liquidation;
• Handle payment for invoices of internet/telephone/water/electricity resources;
• Take main role of administrative tasks for staff events (year-end party, school trip, etc.) and in gift-giving seasons;
• Cover reception on roster basis;

And other tasks assigned by Line Manager.
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Job Requirements

• University degree in Human Resources, Business Administration or relevant major.
• English fluency, strong communication both verbal and written.
• Microsoft office literacy, especially Excel.

At least one-year-experience at similar role. Familiarized with social insurance and expat formalities (work permit, visa, TRC).
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Job Locations

74 Nguyen Thi Thap Street, Binh Thuan, District 7, HCMC, Vietnam
Trường EMASI Vạn Phúc - Môi trường Song ngữ Quốc tế tiên phong, Đường Số 5, Khu Dân cư Vạn Phúc, Hiệp Bình Phước, Thủ Đức, Ho Chi Minh City, Vietnam

EMASI is a group of top-class Vietnamese schools with an intensive English program, international facilities and American teaching methods that focus on developing critical skills for work and life in the modern global world.

At EMASI we are welcoming all experienced and enthusiastic candidates who share with us our vision and mission in education. Apart from competitive remuneration package, we are pleased to bring to you training opportunities, career development and experiences in a multi-cultural and moving-forward environment.

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74 Nguyen Thi Thap Street, Binh Thuan, District 7
100-499 staffs
HR Department


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