HR Admin Staff

Job Summary

Provide assistance with HR Admin and Office Management duties, ensuring adherence to company policies and regulations.

Principal Accountabilities

1) Office Management (60%)

• Prepare/manage regular office expenses (taxi, rental car, utilities, office supplies, stationery and other related costs) and request payments to the Finance Dept timely and properly.

• Manage and supervise security service (Long Hai) at retail stores;

• Provide service to retails stores: stationery supplies, drinking water, cleaning service and fire safety equipment

• Do searching/dealing with vendors (prices, contracts, invoices…).

• Arrange bookings of hotels, air-tickets for travel when needed.

• Keep reception area, office, pantry clean and tidy.

• Provide the pantry with a variety of snacks and coffee within budget.

• Manage tea-lady to make sure she follows cleaning guidelines.

• Support small office maintenance and manage & monitor the main office door access

• Handle petty cash and invoicing; Organize and store related documents.

• Prepare and manage a report on related expenses

2) HR Admin (30%)

• Arrange and prepare company products and benefits to employees timely and accurately.

• Prepare and support in organizing annual Health check-ups and documentations as required.

•Support in HR activities: monthly employee birthdays, Women Days events, company outing trips, year-end party and other staff events as needed

• Other ad-hoc duties as required by the role.

3) Receptionist (20%)

• Answer incoming phone calls, transfering or taking messages

• Greet and welcome as well as direct guests and candidates.

• Receive, sort, and distribute daily mail/deliveries.

Qualification and Experience

• College degree in office administration or relevant field.

• Proven experience as an office administrator, office assistant or relevant role.

• Familiarity with office management procedures.

• Intermediate level of English is preferred.

Skill Sets

• Good organizational and time management skills.

• Effective verbal communication and interpersonal abilities.

• Good customer-centric mindset

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Personal Attributes

• Highly collaborative personality.

• Attention to detail and accuracy.

• Ability to handle confidential information with discretion

• Self-motivated, committed, determined, diligent and trustworthy nature.