HR & Admin Supervisor

1. Recruitment

‒ Collaborate with department heads to identify staffing needs and create/update job descriptions.

‒ Planning recruitment annually and control cost in budget.

‒ Manage the end-to-end recruitment process: posting job ads, screening CVs, interviewing, and preparing job offers.

‒ Build and maintain candidate databases and talent pipelines for critical positions.

‒ Coordinate onboarding programs and ensure smooth integration for new employees.

‒ Track recruitment metrics and prepare periodic reports for management.

2. Learning & Development (L&D)

‒ Conduct training needs analysis in collaboration with line managers.

‒ Develop annual training plans and budgets.

‒ Coordinate internal and external training sessions (soft skills, technical skills, compliance, etc.).

‒ Maintain training records and evaluate the effectiveness of training programs.

‒ Support talent development, employee engagement, and succession planning initiatives.

3. HR Operations

‒ Assist in maintaining employee records and HR documentation (contracts, performance reviews, etc.).

‒ Support HR policies and procedures implementation and compliance with labor laws.

‒ Support internal communication and employee engagement activities.

‒ Document for expats: Visa, Work Permit, Temporary Residence Card...

‒ Active involvement in various employee retention and devising rewards & recognition schemes and attrition analyses across the organization

4. Administrative

‒ Office management: Arrange, organize, and maintain workspace, manage stationery, office equipment, and other company assets.

‒ Document and file management: Prepare, receive, process, and store all types of documents, records, official dispatches, and documents related to the company's operations.

‒ Support the preparation of administrative procedures and regulations

‒ Manage, monitor, and implement payment requests and issue assets, equipment, uniforms, labor protection, and general supplies of the factory and company.

‒ Manage, monitor contracts, make payments for expenses related to Store and company logistics such as: House leasing, electricity, water, internet, telephone, garbage, transportation, drinking water, office tea-break, security services, cleaning services, trees, IT, other related services...

‒ Perform reception work, receive guests coming to work.

‒ Make hotel reservations, air tickets, transportation, etc. related to company employees' business trips.

‒ Support other departments to solve administrative issues, organize events, food safety and hygiene, occupational safety and hygiene, fire prevention and fighting, etc. and related activities.

‒ Coordinate work to obtain FSSC, Halal, Food Safety and Hygiene, Occupational Safety and Hygiene certifications, and related certifications.

‒ Perform other administrative tasks as required by Line Managers and the BOD.

‒ Bachelor’s degree in Human Resources, Business Administration, or a related field.

‒ 2–4 years of experience in HR, preferably in Recruitment and/or L&D.

‒ Strong communication and interpersonal skills.

‒ Good command of English (spoken & written).

‒ Detail-oriented, proactive and able to work independently.

‒ Negotiation, problem solution, time management

‒ Multi-tasks skill, can do attitude, ability work under pressure

‒ Proficient in MS Office; experience with HRIS is a plus.

‒ Have wide connections to have a rich source of candidates

‒ Experience in F&B, hospitality, or manufacturing environment is an advantage.