HR Analysis Assistant Manager

MAIN DUTIES

A. HR System Management and Optimization

• Define the overall HRIS roadmap, system architecture, and infrastructure to align with JAPFA’s HR and business strategies.

• Ensure smooth, secure, and scalable operations of the HR system, including routine audits, enhancements, and issue resolution.

• Collaborate with IT to manage technical stability, integrations, and user security protocols across all HR technology platforms.

B. HR Policies & SOP Digitalization and Governance

• Lead the digitization and systemization of HR policies, workflows, and standard operating procedures (SOPs)

• Ensure system compliance with labor regulations, internal audit requirements, and data protection laws

• Maintain version control, documentation standards, and secure archiving of all digitized HR policies and forms

C. Process Digitalization and Automation

• Re-engineer manual HR processes into streamlined digital workflows to improve efficiency and accuracy.

• Automate transaction-heavy activities such as leave management, onboarding, transfers, and exit clearance.

• Continuously evaluate user feedback to improve the usability, responsiveness, and mobile accessibility of HR digital tools

D. HR Data Analytics & Reporting

• Design and manage HR dashboards and reporting structures aligned with strategic KPIs and operational needs

• Analyze workforce data to support talent, engagement, cost, and compliance insights for HR and business leaders.

• Ensure timely and accurate delivery of monthly, quarterly, and ad-hoc HR reports to internal stakeholders and group-level functions.

E. Vendor & Stakeholder Coordination

• Manage relationships with HRIS vendors, consultants, and implementation partners to ensure high-quality deliverables.

• Coordinate with internal stakeholders (HR, Finance, IT) to ensure systems are well integrated and fully leveraged.

• Monitor vendor SLAs, licensing agreements, and compliance with information security protocols.

F. Change Management and Adoption

• Drive system rollouts, enhancements, and new feature launches with a structured change management approach.

• Provide training, communications, and user support to build adoption and digital confidence across all employee levels.

• Gather feedback and usage data to improve system experience and continuously increase user engagement and system ROI.

G. Other jobs assigned by Total reward Sr. Manager, Head of HR&GA (HRIS, C&B audit….)

Yêu cầu công việc:

- Bachelor’s degree in Human Resources, IT, Information Systems, or related field.

- 5+ years of experience in HRIS administration or HR technology roles.

- Manufacturing, FMCG, or multi-site operations is a strong advantage.

- Experience with VnResource, Cadena, SAP or equivalent HRIS.

- Proficient in MS Excel, PowerPoint, reporting tools; Power BI is a plus.

- Fluent in English

Địa điểm làm việc:

- Japfa Hương Canh, Bình Xuyên, Vĩnh Phúc

- Biên Hòa, Đồng Nai, Việt Nam