HR Assistant

Job Locations: Ho Chi Minh
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What We Can Offer

Healthcare Plan
Team activities

Job Description

At CBRE, you are empowered to take your career path into your own hands. Our people enjoy workplace flexibility in a global organization with tremendous scale providing corporate real estate and property services. Each day you will work in an inclusive and collaborative environment with supportive teammates and be challenged to grow and be your best every day.

We have an opportunity for an experienced Senior People Executive. The successful candidate will enjoy working within a great team with a defined career development pathway.


1. HR Operations:
- Manage daily HR operations for head offices business units – Size: 80-150 staff
- Follow up, monitor staff probation/labour contract due date to ensure proper arrangement before the expiry date required by Laws. Liaise with Managers to ensure performance appraisal is fully collected by required timeline
- Prepare all HR legal documents such as staff confirmation letter, labor contract, appendix to labor contract, job transfer decision, etc.
- Exit procedure: arrange termination documents, calculate final payment for leavers, send notice of leaver and manage whole exit procedure process
- Attendance record: monitor staff daily attendance record, control and record all leave types properly. Liaise with related Managers to reconfirm their team’s attendance/leave record
- Absence management: manage leave balance, control data on leave system. Identify system errors and liaise with regional project team to get it fixed
- Joiner – leaver data update and control on master file manually
- Handle staff relation, daily engage with staff onsite, facility managers for staff performance, their desire, site transfer arrangement with suitable vacancies
- Assisting Managers to understand and implement policies and procedures
- Assist to develop and implement company policies, staff handbooks, working procedures, etc.
- Obtain work permits and necessary arrangement for expatriate employees required by Laws
- Prepare and handle filling for staff profiles for both new joiners and leavers
- Other jobs assigned by BLL

2. Compensation & Benefits:
- Manage the personnel master data for all employees within the business units by both manual and HR system, ensure of the data accuracy
- Update monthly payroll data for new joiner, leaver, any cases with change of salary in order to provide to payroll vendor
- Collect attendance record from staff on site, handle OT check and calculation to input data on master file for payroll processing
- Manage monthly payroll process: work closely with payroll outsourcing vendor and regional HR team on the payroll, ensure the accuracy and strict timeline
- Assist related staff benefits events like heath check-up, staff engagement events/activities
- Other jobs assigned by BLL
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Job Requirements

- Local female preferable. University diploma
- At least 1 year above of experience in related position at multinational company
- Strong knowledge of Labour Laws, SHUI and related HR laws
- Good at English (Listening, writing and speaking)
- Computer literacy & knowledge of Ms. Office (Word, Excel, Powerpoint)
- Familiar with the HR system and other related HR systems
- Well-organized. Good time management
- Good problem solving skills
- Ability to organize job effectively and accurately
- Hard working, enthusiasm, loyalty
- Professional, positive and pro-active at all times. Ability to work autonomously with full support but independent and driven
- A good team player

Job Locations

AB TOWER, Lê Lai, Bến Thành, District 1, Ho Chi Minh City, Vietnam
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A Global Company In The Fortune 500 And S&P 500 Company List Headquartered In Los Angeles, Which Is The World's Largest Commercial Real Estate Services And Investment Firm (In Terms Of 2018 Revenue). Our Company Has More Than 90,000 Employees (Excluding Affiliates), And Serves Real Estate Owners, Investors And Occupiers Through More Than 480 Offices (Excluding Affiliates) Worldwide.

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AB Tower, 76A Le Lai, Ben Thanh, District 1
500-999 staffs
HR Department


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