HR Assistant (Associate)

Key Responsibilities:

The HR Assistant is responsible for supporting daily operations in training & development and compensation & benefits. This includes coordinating training programs (especially licensing and internship-related), assisting with payroll, insurance, PIT procedures, and maintaining HR records. The role also helps ensure compliance with internal policies and supports key HR initiatives as assigned.

1. Training & Development (50% of workload)

• Support the identification of training needs and contribute to developing training programs aligned with the Company’s strategic objectives.

• Assist in designing training materials and organizing programs on soft skills, technical skills, and regulatory compliance.

• Act as the main coordinator for training programs related to the Securities Practitioner License and CFA certification.

• Provide guidance and administrative support to employees throughout the licensing process and ensure ongoing compliance with SSC (State Securities Commission) regulations.

• Coordinate and facilitate internship programs, including onboarding, training, and supporting student interns during their placement at the Company.

• Maintain training records and regularly evaluate training effectiveness through feedback surveys and reports.

• Ensure compliance with the company’s tuition reimbursement policy and handle related procedures for resigning employees.

• Prepare and submit periodic reports to the SSC regarding the status of employees’ professional licenses (new issuance, renewal, suspension, etc.).

2. Compensation and benefit (50% of workload)

• Prepare labor contract signing procedures for employees who pass their probation and inform those who fail about employment termination.

• Notify the payroll team of any updates regarding employees’ salaries, benefits, or position changes.

• Process monthly/quarterly allowance payments for interns, Independent Directors, and the Board of Supervisors.

• Organize annual employee health checks.

• Track and update changes in compulsory insurance (SI, HI, UI) for employees.

• Monitor and manage monthly timekeeping records.

• Submit required documents to the Social Insurance Office and Labor Department (if applicable).

• Ensure timely submission of Personal Income Tax documents to tax authorities.

• Update and maintain HR information and employee records promptly and accurately.

• Support the HR Department Head in calculating monthly payroll, PIT, allowances, and bonuses in compliance with company policies.

• Prepare and submit statutory reports to government agencies as required.

• Assist in developing and implementing C&B policies and procedures.

• Collect and prepare data for internal/external salary surveys.

• Maintain and manage staff database, labor contracts, and overtime records.

• Support the annual salary review, performance evaluation, and promotion cycles.

• Participate in or support HR projects and initiatives as assigned by HRM.

3. Others

• Perform other HR-related duties as assigned by the Human Resources Director.

• Bachelor degree is required.

• Candidates with a minimum of 1 year of experience working in a securities company are highly preferred, especially those familiar with training coordination and licensing procedures.

• Experience in supporting Managers across various departments

• Good command of English (listening, speaking, reading, and writing)

• Proficiency in MS Office applications (Word, Excel, PowerPoint)

• Effective verbal and written communication skills.

• Strong sense of responsibility, accuracy, and attention to detail.

• High level of discretion and careful handling of confidential information.

• Teamwork, adaptability, and professional presence.

• Strong interpersonal skills and ability to build internal relationships.

• Experience in using HRM software is an advantage.

Benefits:

• Working time: 5 days/week (Monday to Friday)

• Opportunity for promotion and career development

• Competitive Income

• Attractive Bonus Policy

• Compulsory Insurances full salary (Social Insurance, Health Insurance, Unemployment Insurance) based on the Labor Code and PVI premium health Insurance based on the Company's regulations

• 11 Public holidays based on the Labor Code, 15 Annual leave days based on the Company's regulation, 5-year-employee has 1 more annual leave day

• Company Team Building Trip every year

• Participate in other Company activities: Sports, Family Day, Children's Day

• Training sponsorship programs: Securities certificates, Soft skills, Technical skills

• Professional and dynamic working environment.