HR Assistant/ Officer (Energy Company, Permanently Based in Hanoi)

- Work location: based in Hanoi (Lotte Tower: 54 Lieu Giai, Hanoi), sometimes take business trip in Ha Tinh when the job requires

- Reporting line: HR Manager

PRIMARY RESPONSIBILITIES

Duties and responsibilities for this position include but are not limited to the following:

Recruitment and training

• Handle various tasks of recruitment such as receiving, verifying recruitment requisitions from teams, preparing & translating the job description, posting jobs online, receiving applications & shortlisting candidates, scheduling interviews, summarizing recruitment results, working with the selected candidates and respective people for offer letter, supporting selected candidates to start working successfully in the Company, following up the probation assessment and labor contracts for new employees.

• Understand well recruitment plans, strategies, and use recruitment channels, tools appropriate to ensure recruiting new members in the timely manner.

• Update the candidate pool timely and correctly.

• Coordinate with headhunting companies, consultants and teams on vacancies and recruitment matters in order to recruit enough manpower any time.

• Strictly follow the recruitment process and keep filing related documents all the time.

• Provide training support for new members.

Payroll and Personal income tax (PIT)

• Support various payroll services such as payroll calculation, compulsory insurance registration, PIT calculation, PIT finalization, and so on.

• Understand well HR & payroll systems with the willingness to improve processes and implement changes for efficiencies.

• Work on monthly attendance sheet and follow up well different types of leave of the employee.

• Provide possible answers for payroll queries from employees.

• Provide employees with guidance relating to HR policies and procedures when necessary.

• Responsible for building and maintaining HR system, E-approval of the company.

• Work with HR software for related tasks of payroll services.

• Support or/ and implement annual remuneration adjustment review including appraisal on the employee’s performance, result report, salary adjustment, etc.

Paper work and others

• Communicate with employees about the Company’s policies and procedures. Handle well HR related matters about disciplines if any.

• Support to create and maintain HR documents such as labor contract, offer letter, decisions, etc.

• Keep the filing system of HR documents in the appropriate manner.

• Other duties as assigned by HR Manager.

* VAPCO is a fair Employer. We do not require any recruitment fees from the candidate and do not collect applications from broker individuals or organizations who charge commissions/ fees from applicants. We thank you all candidates, but only the shortlisted will be contacted for interviews.

* Candidates are encouraged to visit our website to understand about us.

EDUCATION, EXPERIENCE AND GENERAL REQUIREMENTS

• A Bachelor's Degree in either of HR management, Economics, Accounting, Business Administration, Laws, or English.

• Aged from 24 to 30 years old. At least 01 year of working experiences in HR management or the related field in FDI companies or international working environments.

• Demonstrated knowledge, skills, and experiences in Recruitment. The recruitment experience in energy sector or heavy industry is an advantage.

• Good understanding and skills of Payroll, compulsory insurances, and PIT.

• Good knowledge of Vietnam’s Labor law.

• Good command of MS. Office (especially Excel) and HR software system.

• Mature, proactive, trustworthy, detailed, careful, supportive, result-oriented, and willing to learn new things.

• Good communication and negotiation skills.

• Good command of English.

• Able to work under high pressure and meet tight deadlines.

• Can take business trips to Ha Tinh and spend long time there as per the job requirements.