HR Executive

Overview

The HR Executive will be responsible for managing a broad range of human resources functions, including but not limited to recruitment, compensation & benefits, training & development, employee relations, HR administration, and expatriate formalities (visa, work permit, TRC, etc.). This position plays a key role in ensuring that HR operations run smoothly and in compliance with applicable labor laws and internal policies.

Duties & Responsibilities

1. Recruitment & Onboarding

• Manage end-to-end recruitment: from JD collection, posting, screening, interviews, reference checks (as part of safer recruitment), to onboarding.

• Coordinate with hiring managers to understand staffing needs and provide timely recruitment support.

• Promote employer branding through social media, career platforms, and events to attract highquality candidates.

• Maintain a talent pipeline to meet future workforce needs.

• Conduct onboarding, stay, and exit interviews to gather insights on employee experience.

• Support the HR Manager in developing and implementing employee retention strategies and engagement programs.

2. Compensation & Benefits

• In charge of timely payment of monthly salary, allowance, OT, Incentive, SHUI, PIT, final payment for Expat and Vietnamese employees;

• Control employee time sheets/ attendance and reconcile with payroll;

• Annually coordinate across operation department to collect information and consolidate the final and approved leave plan and follow-up unplanned annual leave;

• Process declaration and claim procedures of sickness, maternity, convalescence to Social Insurance authorities;

• Prepare and timely export periodical and ad-hoc reports to DOET, DOLISA, Social Insurance and other authorities;

• Proceed applications for PIT code for employees and registration for dependent relief;

• Handle PIT declaration and finalisation;

• Regularly input, maintain and keep up-to-date the staff database and employee information;

• Handle document processing for personnel changes in the company upon request (promotion, termination, transfer, salary adjustment, disciplinary measure…);

• Handle general healthcare insurance (get quotations for comparison, arrange proposal, receive employee feedback, supporting claims, etc.);

• Monitor check-in procedures to ensure newcomers feel welcomed on their first date;

• Follow up staff performance appraisal; renewal of labour contracts, promotion, allowances and other monetary benefits;

• Keep the team up-to-date of changes or updates in labour laws;

3. Expat Formalities Support

• Assist expatriates in obtaining and renewing visas, work permits (WP), temporary residence cards (TRC) and other related documents.

• Liaise with service providers and government authorities to ensure timely processing.

• Maintain tracking system for document status and expiration dates.

• Provide onboarding support and local guidance to new expat employees.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Law, or related fields.

Experience

• Minimum 2 years of relevant experience in HR Executive or HR Administration roles.

Key Competencies

• Solid understanding of Vietnamese Labor Law, Social Insurance, and Personal Income Tax (PIT) regulations.

• Experience in handling expatriate documentation (visa, work permit, TRC) is a strong advantage.

• High level of integrity and discretion in handling confidential information, including payroll, contracts, and employee evaluations.

• Proficient in Microsoft Office; experience with HRIS or other HR management systems is a plus.

• Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines.

• Effective communication and interpersonal skills, with the ability to collaborate across departments.

• Demonstrated ability to work independently while also being a strong team player.

• Good command of English, both written and spoken.