HR Officer

Job Overview:

The HR Officer will implement general HR practice, processes. The HR Officer will deliver high quality HR support to all school employees in accordance with Vietnamese legislation.

Responsibilities:

Compensation & Benefits

• Prepare and process monthly payroll for the campus accurately and on time.

• Manage attendance, timesheets, overtime, and leave tracking.

• Ensure proper handling of staff benefits including insurance, social security, and other entitlements.

• Ensure compliance with labor laws and internal compensation policies.

• Collaborate with the finance department on salary payments, reimbursements, and statutory contributions.

Employee Relations

• Serve as the first point of contact for employee inquiries, complaints, and conflict resolution.

• Address employee concerns in a timely, professional, and confidential manner.

• Support investigations and disciplinary procedures as per HR guidelines.

• Conduct exit interviews and coordinate the resignation/offboarding process.

• Provide consultation and updates to management on employee relations trends, risks, and solutions.

• Promote a positive working environment that aligns with the school's culture and values.

Recruitment & Training

• Coordinate end-to-end recruitment procedure and activities.

• Screen CVs, schedule interviews, and manage candidate communications.

• Support employer branding efforts and maintain professionalism throughout the candidate experience.

• Organize and implement training plans for non-academic staff based on departmental needs.

HR Practices & Procedures

• Manage the onboarding process, including preparation of contracts, orientation schedules, and documentation for new hires.

• Ensure a smooth offboarding process, including clearance, exit interviews, and final settlement.

• Maintain up-to-date employee records and HR databases (contracts, personal files, etc.), HR system,..

• Ensure all HR procedures (promotions, transfers, disciplinary actions, etc.) follow internal policies and are properly documented.

• Support internal HR audits and prepare reports as needed.

• Coordinate to organize company events/activities (as assigned) which are under HR & Admin’s function.

And other tasks assigned by Line Manager.

Qualifications:

Education:

• University degree in Human Resources, Pedagogy or equivalences

• Good English communication, both verbal and written

Experience:

At least 3-year-experience at similar role

Skills:

• Interview (competency-based)

• Presentation & training

• Microsoft computing skills

• Problem solving

• Time management

• Teamwork

• Communication

• Consulting

Personalities:

• Innovative, open to changes and willing to learn

• Reliable

• Sociable

Others:

• Professional appearance

• Knowledgeable of HR general functions

• Updates on Labour laws and labour-related regulations

• Understanding of school operation