HR Officer Cum Administrator

Job Description

We are seeking a motivated and detail-oriented Human Resource Officer to join our team at our Ho Chi Minh City, District 1 office. This role is essential in supporting our growing team and ensuring the smooth operation of our HR functions.

Key Responsibilities

1. Recruitment and Staffing:

• Develop and implement recruitment strategies to attract qualified candidates.

• Manage the full recruitment process, including job postings, screening resumes, conducting interviews, and onboarding new employees.

2. Employee Relations:

• Serve as the first point of contact for employee inquiries and concerns.

• Facilitate communication between staff and management to promote a positive work environment.

3. HR Administration:

• Maintain accurate and up-to-date employee records and HR databases.

• Prepare and process HR-related documentation, including employment contracts, payroll, and attendance records.

• Ensure compliance with Labor laws and company policies.

4. Training and Development:

• Identify training needs and coordinate professional development programs for staff.

• Support the performance review process and assist in the development of career progression plans.

5. HR Policies and Procedures:

• Develop and implement HR policies and procedures to improve overall efficiency and employee satisfaction.

• Ensure that company policies are consistently applied and adhered to by all employees.

6. Office Maintenance & Facility Management:

• Oversee the day-to-day operations of the office to ensure a smooth workflow and efficient environment.

• Maintain the office's physical appearance, including cleanliness and readiness, by liaising with cleaning staff and service providers.

• Ensure all office equipment, furniture, and supplies are in good working condition, organizing repairs or replacements as needed.

• Manage the procurement of office supplies (stationery, equipment, etc.) and groceries, ensuring the office is always well-stocked.

• Maintain inventory records for all supplies, performing regular checks to ensure the efficient use of resources.

7. Accounting Support:

• Coordinate with clients and vendors to ensure timely collection of outstanding invoices.

• Track and manage incoming and outgoing invoices, ensuring accuracy and consistency in records.

• Work closely with outsourced accountants to assist with bookkeeping and manage petty cash.

8. Administrative Support:

• Provide general administrative assistance to the office manager and senior staff as needed.

• Assist with scheduling, meeting preparation, and handling ad-hoc requests from the management team.

• Manage company documents, ensuring accurate filing and retrieval systems for easy access.

9. Other ad-hoc tasks requested by management team.

• Bachelor’s degree in HR, business administration, or a related field.

• Minimum of 1 year of experience in the education field is a plus.

• Strong organizational skills, prioritizing tasks and meeting tight deadlines.

• Excellent written and verbal communication skills.

• Ability to work independently and under pressure.

• Understanding HR’s labour regulations in Vietnam.