HR Specialist

Compensation & Benefit (70%)

• Time sheeting & payroll

• Insurance report

• PIT reporting & compliance.

• Assists with the monitoring of the company wage and salary structure within the company including bonuses and raises.

• Participates in one salary survey per year and conducts salary benchmarking salary in ILD.

• Provides day-to-day benefits administration services. Assist employees with any claim issues.

• Develops and schedules benefits orientations and other benefits training.

• Administers the SEMTA, RA plan and completes yearly compliance reporting.

• Recommends changes in benefits offered, especially new benefits aimed at

• Human Resource Information Systems (HR SAP)

• Maintains employee-related databases.

• Prepares and analyzes reports that are necessary to carry out the functions of the department and company. Prepares periodic reports for management, as necessary or requested.

Recruitment (10%)

• Sourcing potential candidates through recruitment sites, job boards, social platforms, as well as print media, posters, and flyers, when required.

• Setting up interviews and corresponding with prospective employees in a timely manner.

• Represent the company at recruiting events (i.e., college job fairs), providing company/job information and interviewing applicants.

• Evaluating applications and screening candidates via calls or emails, as well as facilitating pre-interview assessments.

• Give presentations at colleges, attend student group meetings, and increase college awareness of the company before and after career fairs.

• Create offer letters, maintain applicant tracking system, recruiting reports and other staffing administration functions as needed.

• Conduct new employee onboarding, ensuring process is engaging and that processes are followed and accurate.

• Conduct regular follow-up with managers to determine the effectiveness of recruiting efforts.

• Maintain an updated and complete set of job descriptions and job specifications.

• Conduct exit interview for resigned shopfloor employee, make analysis and propose forward action for management.

Employee Relations (10%)

• Assists with the development of Human Resources policies for the company regarding employee relations.

• Assists with management to communicate Human Resources policies, procedures, programs, and laws.

• Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.

• Participates in the conduct of investigations when employee complaints or concerns are brought forth.

• Advises managers and supervisors about the steps in the progressive discipline system of the company. Counsels’ managers on employment issues.

• Assists with the implementation of company safety and health programs. Tracks and posts required data and files reports.

• Implements the meeting with all employees to collect “Employee Satisfaction Survey” as per plan.

Training and Development

• Assists with the implementation of the performance management system that includes performance development plans (PDPs) and employee development programs.

• Assists with the establishment of an in-house employee training system that addresses company training needs including training needs assessment, new employee orientation or on boarding, management development, production cross-training, the measurement of training impact, and training transfer.

• Assists managers with the selection and contracting of external training programs and consultants.

• Provides necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports.

Law

• Complies with all existing governmental and labor legal and government reporting requirements including any related to the Vietnam Labor Laws, Social Insurance & Safety, Occupational Medical Regulations.

• Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.

- Bachelor's degree in Business Administration, Human Resources, or related field.

- 3-4 years of experience in Human Resources.

- In-depth knowledge of labor legislation and payroll processes.

- Proficiency in HRIS systems and applicant tracking systems.

- Excellent communication and interpersonal skills.

- Strong problem-solving and analytical abilities.