Human Resources, Assistant (HR Operations & Talent Acquisition; Outsourced Contract)

Location: 15/F Sai Gon Centre Tower 2 Building, 67 Le Loi Street, Sai Gon Ward, HCMC

Reporting line: People Advisory, Consultant and Senior Manager, Talent Acquisition

Function: Human Resources

Role: Individual Contributor

Roles & Responsibilities

1. HR Operations (50%)

- Perform a variety of daily HR operations of Performance & Reward areas :

- Handle and process onboarding and offboarding process (hard & soft copies); support in filing/auditing of employee information records.

- Assist the administrational tasks (data/ information collection, information updating, tracking, …) of the following areas: PIT finalization, Mandatory insurance.

- Proceed monthly payroll reports, final payment report.

- Reconcile the payable amount of SHUI report, payroll report and proceed payment.

- Follow up PIT registration (PIT code, PIT dependents...) process; SHUI claims process.

- Prepare and submit compulsory reports (Labor report, Incident report…) to authority.

- Supervise issuing Labor Contract process.

- Carry out the ad-hoc task as assigned

2. Talent Acquisition (50%)

Onboarding & Coordination

- Coordinate with onboarding team to set up new joiners' logistics & working facilities, including IT setup, Access Card, Parking Card, welcome kit, etc.) for FTE, Intern, and OS.

- Conduct manually check AVICAD, AML (only for OS & Intern).

- Notify hiring managers on required onboarding set up for new joiners.

- Update new hires to AD, PD Function for functional training arrangement

Weekly/Monthly/Quarterly Tasks

- Collect and keep tracks of new hires required documents.

- Follow up incomplete Cisive background check declaration.

- Process referral bonuses and special allowances.

- Report AML, COI data to Compliance, Internal Audit & HR Audit.

- Oversee the job board including consistent quality of job post, credits usage

- Vendor and contract management.

- Interview arrangements and candidate testing.

- Guide new hires on internal processes.

- Support HR activities and ad-hoc tasks.

Requirements

- Bachelor’s Degree in Human Resources or related field

- Attention to details and a good sense of confidentiality

- Good command of using Windows, Word, Excel and PowerPoint

- Good command of English

- Previous professional experience in HR is preferred

- Eager to learn and willing to assist all team members