Import - Export Executive

We are looking for an experienced Import–Export Executive with strong expertise in trading operations, shipment handling, and supplier coordination. The ideal candidate has at least 3 years of experience in import–export within the chemical industry (preferred: paint, ink, cosmetics, food ingredients, or related chemical sectors). This position also plays a crucial role in demand planning to support purchasing accuracy and inventory optimization.

Key Responsibilities

1. Purchase Order (PO) & Supplier Management

• Process purchase orders accurately and ensure timely submission to suppliers.

• Coordinate with suppliers on order confirmation, delivery schedule, documentation (PI, COA, MSDS, packing list, etc.).

• Manage both commercial shipments and sample requests, ensuring proper tracking and documentation.

• Follow up closely on shipment status, production lead time, and resolve issues proactively.

2. Shipment & Import–Export Operations

• Work with freight forwarders on booking, shipping instructions, customs clearance, and delivery to warehouse.

• Monitor cargo movement end-to-end: ETD/ETA, delays, customs status, demurrage/detention.

• Ensure timely warehouse unloading and accurate inbound stock updates.

• Handle import/export documents in compliance with local regulations.

3. Demand Planning & Inventory Control

• Collect sales forecasts and historical data to prepare demand forecast for purchasing.

• Monitor inventory level to ensure stock availability while minimizing overstock.

• Track slow-moving and aging stock, propose action plans to sales/purchasing teams.

• Support purchasing decisions to optimize stock health and prevent shortages.

4. Internal Coordination

• Work closely with sales, warehouse, finance, and suppliers to ensure smooth operations.

• Maintain updated data in ERP system (PO, inventory, shipment status, sample records).

• Provide timely updates on shipment delays, urgent issues, or supply risks.

5. Reporting & Administrative Tasks

• Prepare shipment reports, inventory reports, demand planning reports.

• Monitor supplier payment schedules and coordinate with finance for timely processing.

• Support continuous improvement for operational efficiency.

Qualifications & Experience

• Bachelor’s degree in Logistics, International Business, Supply Chain, or related fields.

• Minimum 3 years of experience in import–export; experience in chemicals trading is highly preferred.

• Strong understanding of international trade, logistics, shipping documentation, and customs procedures.

Skills

• Solid experience in working with overseas suppliers and freight forwarders.

• Proficient in MS Office (especially Excel) and familiar with ERP systems.

• Strong English communication for daily business interaction.

• Good analytical skills for demand planning and inventory management.

• High attention to detail, problem-solving mindset, and ability to work under pressure.

Attributes

• Responsible, proactive, and highly organized.

• Customer-service mindset with strong teamwork across departments.

• Able to handle multiple priorities in a fast-paced trading environment.