Import-Export Supervisor

1. Job summary:

• Directly responsible and functionally report to Supply Chain Manager.

• Mainly in charge of all Import-Export activities, Direct material procurement

• Responsible for working with customer to ensure shipment arrangement

• Responsible for working with supplier to ensure Direct material procurement

• Responsible for working with third party service provider and the related relation to ensure the import/export handling.

2. Duties and Responsibilities:

a) Monitoring the exportation and importation of materials, FGs and others that include:

• Material’s contracts are signed on time prior to shipment departure.

• Shipping documents & customs clearance follow up with 3rd parties.

• Contact with shipping lines and get booking reservation.

• Collect and cross-check all traffic related invoices from Forwarders / suppliers and assure the invoices are in order before paying.

b) Order management:

• Sales Orders are signed on time prior to shipment departure.

• Co-ordinate with buyers to get shipping instruction.

• Issue Internal Stuffing Instructions.

• Co-ordinate with the related departments for shipment arrangement on time.

• Update customer’s shipment position and others.

• Inventory management to ensure no out-of-stock situation.

c) Executing the related purchasing activities to ensure the purchasing of necessary goods or service to ensure better quality at better cost in time.

• Sourcing and cost negotiation.

• PO creation and delivery schedule follow up.

• Contract preparation.

• Vendor management and performance evaluation.

• Bidding documentation.

• Communicate to relevant departments for coordination

d) Provide the following report on a daily/ weekly and monthly basis

• Annual Customs report

• PO/ SO report

• Import-Export shipment tracking file

• OTIF report

• Saving analysis report

• Other reports requested from time to time

• Other tasks are assigned by Line Manager

Supply Chain Expertise: 3+ years in logistics and procurement, with strong knowledge of Vietnam's logistics environment, international import/export regulations, and supplier evaluation.

Leadership & Stakeholder Management: Proven experience leading teams, developing talent, and managing relationships with regulatory bodies, customers, and 3PL partners.

Analytical & Problem-Solving Skills: Skilled in data analysis, persuasive negotiation, and decision-making under pressure.

Technical Proficiency: Proficient in SAP, MS Office, and compliance processes with a basic understanding of accounting.

Communication & Collaboration: Effective communicator in English and Vietnamese, capable of engaging across all organizational levels.

Adaptability & Drive: Self-motivated, proactive, and capable of multitasking in dynamic environments.

EPE Company Experience: Advantageous background in Export Processing Enterprises (EPE).