Indirect Purchasing Executive

Indirect Procurement Operations

• Execute approved procurement plans such as: source, evaluate, and negotiate with suppliers for indirect categories, including but not limited to categories:

- Marketing materials and services

- Event agencies

- Restaurants and hotels

- Transportation

- Inbound / Outbound agency services

- Office supplies and equipment

- Facilities and maintenance services

- IT equipment and software licenses

• Manage the end-to-end purchasing process: market sourcing, supplier comparison, negotiation, PO/contract process & review, order follow-up, and service delivery confirmation.

Supplier Management

• Identify, evaluate, and propose onboarding of suppliers that meet requirements related to cost, quality, compliance, and service standards.

• Maintain and regularly update supplier master data, contracts, and supporting documentation.

• Monitor supplier performance against agreed KPIs (pricing, delivery timelines, quality, and service).

• Proactively address and resolve supplier-related issues, including delivery delays, quality deviations, and contract non-compliance.

Cost Optimization

• Conduct market research and price benchmarking to ensure competitive sourcing decisions.

• Propose cost-saving initiatives and spend optimization within assigned categories.

• Monitor and ensure adherence to approved budgets for supported departments.

Compliance & Governance

• Ensure all procurement activities comply with:

- Group Procurement Policies

- Approval Matrix and Signature Authority requirements

- Internal Control and Audit Standards

• Work closely with Finance on supplier qualification, contract review, and audit preparation.

• Maintain accurate procurement records, reports, and documentation to ensure audit readiness

Cross-functional Collaboration

• Support Marketing, Sales, HR, IT, and Office Administration teams with timely purchasing solutions.

• Coordinate closely with Finance & Accounting on purchase orders, invoices, and vendor payment matters.

• Participate in company projects related to sourcing, cost optimization, and process improvement.

• Bachelor’s degree in Business, Commercial, Supply Chain, Finance, or related fields.

• 2–4 years of experience in indirect procurement, purchasing, or supply chain roles.

• Experience in a pharmaceutical, FMCG, or healthcare environment is an advantage.

• Strong negotiation and communication skills.

• Good analytical and commercial mindset.

• Ability to manage multiple suppliers, categories, and urgent requests.

• Understanding of procurement contracts and basic legal terms.

• Strong attention to detail and ability to work independently.

• Proficiency in MS Office; experience with ERP systems is a plus.

• Ability to communicate clearly and professionally in English, both in writing and speaking.