Logistics And Supply Chain Manager

1. Responsible for the Logistics department and manage a team of 2 persons who are handling Sea freight and Air freight (Door to Door)

• Sea Freight:

- Oversee and check the weekly shipping plan to get the best freight quotes and vessel schedules.

- Ensure relevant departments are updated on the Estimated Time of Departure (ETD) and Estimated Time of Arrival (ETA).

- Approve and prepare export documents like invoices, packing lists, and delivery orders.

- Supervise container loading at the bonded warehouse.

• Air Freight:

- Monitor the process of receiving quote requests and updating them in the Air Tracking Report.

- Check and approve air freight quotes from agents to ensure the best rates.

- Ensure bookings with agents are made only after customer payment is confirmed.

- Follow up on shipment progress and ensure ETD/ETA, AWB number, and tracking links are continuously updated for the Sales/CS team.

- Review overseas agent invoices carefully and arrange payments for duty fees, VAT, and agent charges.

2. Documentation:

- Ensure shipping documents are prepared accurately and completely.

- Approve special documents such as the Lacey Act, TSCA, and POA before sending them to the relevant parties.

- Oversee the preparation and submission of necessary documents to the forwarder for customs declaration.

3. Bonded Warehouse:

- Approve and schedule inbound shipments to the bonded warehouse monthly.

- Supervise the preparation of documents for each supplier.

- Coordinate with the bonded warehouse customs team and suppliers for declaration and clearance.

- Monitor and resolve discrepancies in quantity, package name, number of packages, or SKUs.

4. Other Tasks

- Support the Production Director in monitoring inventory levels in the UK and US warehouses to maintain adequate stock.

- Ensure shipping marks are correct before container loading.

- Manage the logistics calendar and notify the team of deadlines.

- Negotiate Logistics cost.

Experience:

• 7 years or more experience in Logistics and Supply Chain management.

• Preference will be given to candidates with experience in Furniture industry.

• Working experience with US, UK or Europe based companies is a PLUS.

• Have experience negotiating with various inter departments, suppliers, forwarders, vendors…

• Experience in working with government authorities for necessary paperwork is a PLUS.

• Experience in the use of BrightPearl & ASANA Software (A plus but not essential as training can be provided).

Skills and Abilities:

• Excellent communication skills in English and Vietnamese. Fluent English – verbal and written is a MUST.

• Able to manage a team of 2 by leading, coaching and giving the right guidelines.

• Excellent knowledge of Microsoft Office (Excel must be excellent).

• Excellent organizational skills – Be able to self-motivate and have effective time management.

• Keen on working for high end furniture/ home décor brand.

• Excited to work for a small but growing company in District 2, Thao Dien.

• Dynamic and enthusiastic personality.

• Able to go to Binh Duong approximately 4 times per month.

• As we have our office in the UK, some flexibility is required with the different time zones. Please be able to communicate sometimes during UK business hours.

Work Location: Nguyễn Ư Dĩ street, An Khánh ward, HCMC (formerly Thao Dien Ward)