Logistics Executive

Purpose:

To support operations of IL team such as forwarding & logistics at office and working at site.

This role involves coordination with vendors, oversea partners, issue quotation, custom clearance and and requires accurate handling of documentation, invoicing, and cost control systems

Responsibilities:

• Handle OOG and project cargo.

• Dailly contact with agents, vendors, customers, IL Commercial Team to follow up and handle cargo smoothly from beginning to completion

• Prepare and offer competitive costings/pricing to the Commercial team, Network Agents, Oversea Offices for logistics projects.

• Assist in tender/bid submissions by compiling costs, service offerings, and compliance documents.

• Follow up quotes with Commercial Team, Network Agents, Oversea Offices to ensure timely responses

• Assist with other ad-hoc duties as assigned.

• Submit the data to E- Customs System. (E-CUS, VNACCS / VCIS).

• Check HS code of item.

• Check and update the new customs regulations.

• Perform customs declaration and work with customs inspection.

• Follow up import tax payment to avoid overdue and penalty.

• Checking price trucking with vendors and local charges.

• Send quotation (CDS, trucking, customs fee..) to customer.

• Support for offshore team and project team for handling ship spare shipment.

• Input data into Cargowise system.

• Arrange documentation relate to shipments such as Bill of Lading, Shipping Instruction, Manifest, Arrival Notice and Delivery Order.

• Arrange Debit Note to customer and payment to shipping lines/ airlines/ co-loaders/ vendors and overseas agents.

• Coordinate with the accounting department to follow up payments

• Minimum of 5 years’ experience in freight forwarding & logistics related to projects and middle level (at least) of customer service

• Experience of handling both free-hand and nominated shipments, including both import and export, especially project shipments

• Bachelor’s degree Foreign Trade or Economics or Logistics Management

• Strong communication skills, both written and verbal

• Good interpersonal skills with the ability to build strong relationships

• Good listening skills, with high levels of attention to detail

• Good working knowledge of MS Office, Word, Excel.

• Able to communicate and write in English and

• Knowledge on operations process, custom procedure, custom regulation.

• Ambitious, result oriented.

• Effective communication skill Experience as a coordinator