Logistics Staff

1/ Procurement/ Purchase Order process/ Purchase requisition

- Place and convert Purchase requisition from SAP system to Purchase order to Inter-companies.

- Place Purchase order to local vendor to buy items as request from other department.

- Check the price/incoterm, lead-time, other category in Purchase.

order when placing order to make sure the lead-time is meet the customers(internal and external) expectation.

- Update purchase order frequently to related department or as request.

- Liaise and follow up with inter-companies/vendor to feedback shortly in case of any changes, missing part to notify to relevant department on time.

- Solve problems related to delivery, order process, invoice, customer complaint.

- Improve service/delivery level by reviewing run-process order report, define root cause and take action.

- Create Vendor master data and maintain it in SAP system.

- Work with vendor to make sure the term and conditions are follow

as Purchase order or purchase contract.

- Making payment to local vendor of Purchase order.

- Submit oversea invoice monthly to Accounting at the end of each

period.

2/ Order Management On SAP System

- Follow the SAP transaction instruction and implemented it.

- Update the price of item purchase on SAP correctly.

- Do the Goods receipt/goods issue on time to make sure the quantity in/out properly and transparently.

- Run the report weekly/monthly to update to relevant department/or to report to Manager on schedule.

- Solve any issue of order process like reverse/cancellation and do it

properly as company principle/rules.

3/ Import/Export

- Daily tracking shipment from inter-company and co-operate with relevant department to solve the related issue.

- Checking and updating the status of import shipment to sale, sale supports, operations.

- Co-ordinate with forwarders/partners to do customs clearance and solve any related issue.

- Capable of making customs declaration by softwares.

- Check soft and hard documents(invoice, packing list, Form E,..) and other document of the import/export shipment.

- Carefully check the HS code, import duties of importing products.

- Work with Accounting about submitting request for Import duties, VAT of shipment, arrange and follow up the pick-up container schedule.

- Responsible to save the shipping docs properly to serve for Customs Audit later on.

- Report to manager for any issues of the shipment.

4/ Delivery and Stock on hand/ warehouse management

- Check the payment status of sale order with Sales/sales support department to arrange delivery properly.

- Make sure delivery arrangement to right place, right time and eliminate the extra cost and ensure deliver goods to customer on time and in full.

- Work with tranportation vendor to arrange delivery goods to custome’s site.

- Responsible to preparing Delivery note for delivery.

- Responsible to collect back the origin Delivery note with customer’s sign to save docs or transfer to accounting team.

- Manage stock on hand from external warehouse and do stock take physically in warehouse.

- Liaise with external warehouse keeper to keep stock of items in good condition and arrange shipment in/out properly.

- Manage stock on hand and do stock take physically in warehouse.

- Follow and check external expense warehouse calculation file and closed it monthly.

- Making stock on hand report and monthly expense payment to vendor and make sure the calculation correctly and transparently.

5/ Payment/document

- Responsible for collecting the shipment expenses from vendor/forwarder and making the Payment request to submit to Accounting department on time.

- Make sure for collecting sufficient docs for payment.

- Graduate in Business Administration/Economy/ Foreign Trade/ Engineering/Supply Chain/Logistics.

- At least 2-3 years of relevant working experience in customs declaration, warehouse, follow up order,transportation.

- Experience in ERP/SAP system is an advantage.

- Experience with Ecuss software.

- Customer Service experience is more referable.

- Word, Excel, Powerpoint is compulsory required.

- SAP mindset and application.

- Show strong sense of ownership to drive business beyond its

potential.

- Self-motivation and be accountable for own actions.

Other Skill

- High Integrity

- Good in Analytical Skill

- Good Interpersonal Skill

- Smart with figures

- Fast learner

- A good team-worker

- Ability to work independently