Long An - Receptionist & Administration Officer

Job Summary:

The receptionist cum office administrator serves as the first point of contact for visitors and clients, ensuring a positive and professional impression of the company. This role involves managing the front desk area, handling incoming calls, coordinating appointments, and providing administrative support to the office staff.

Responsibilities:

- Greet and welcome visitors in a friendly and professional manner.

- Answer and direct incoming phone calls to the appropriate departments or individuals.

- Maintain a neat and organized front desk area, ensuring it is presentable at all times.

- Manage and distribute incoming and outgoing mail and packages.

- Schedule and coordinate appointments and meetings.

- Maintain office supplies inventory and place orders when necessary.

- Assist in the preparation of documents, reports, and presentations.

- Handle basic bookkeeping tasks, such as invoicing and expense tracking.

- Assist in organizing company events or meetings.

- Coordinate travel arrangements for staff members, including booking flights and accommodations.

- Maintain and update office records and databases.

- Handle general administrative tasks, such as filing, data entry, and photocopying.

- Assist in managing office facilities and equipment, including coordinating repairs and maintenance.

- Liaise with vendors, suppliers, and service providers.

- Collaborate with other administrative staff to ensure smooth office operations.

- Individual with a university or college degree.

- At least 1 year of experience as a receptionist, office administrator, or similar role.

- Excellent English 4 skills.

- Excellent communication and interpersonal skills.

- Strong organizational and time management abilities.

- Proficient in using office software and equipment, including MS Office (Word, Excel, Outlook).

- Attention to detail and problem-solving skills.

- Ability to multitask and prioritize tasks effectively.

- Professional and friendly demeanor.

- Ability to handle sensitive and confidential information with discretion.

- Flexibility to adapt to changing priorities and work independently or as part of a team.