Office Admin Manager in HCMC Office

Job purpose:

• Be responsible for overseeing day-to-day administrative operations of the office, providing prompt supports and solutions to office matters.

• Proactively ensure that the office runs efficiently and effectively.

• Leverage influencing skills to harmonize stakeholders’ agenda to resolve conflicts and drive operations excellence

Office management:

• Oversee daily operations of the office, ensure a clean, organized and safe working environment.

• Coordinate and plan office events, meetings, and employee activities or special projects, as required.

• Manage HSE matters of HCMC office, including compliance reports.

• Develop and implement office policies and procedures to improve efficiency and ensure compliance with the Firm standards.

• Conduct regular reviews and updates of administrative processes.

• Be in charge for carrying out procedures for licensing and statutory procedures in accordance with Vietnam Law (ex. Fire prevention, etc.).

• Supervise, guide, lead and evaluate performance for administrative staffs, cleaners, security guards and admin/ driver contractor.

Office supply:

• Serve as the point of contact for facility management, vendors, and service providers.

• Manage office supplies, inventory and timely replenishment as required.

• Monitoring records, information and documentation provided by vendors and service providers for payment purpose.

• Monitoring internal reports as required.

• Build annual cost plan and monitor effectively and efficiently office administrative expenditures under supervision of Procurement Partner.

• Manage expatriate matters such as visa, hotel and flight booking when required.

Office depository:

• Supervise the process of company stamps for all legal entities.

• Supervise the company’s filling process in compliance with the procedures set by the Firm.

Required experiences:

• Bachelor’s degree in Business Administration, Secretary or related field.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

• At least 10 years of experiences in relevant field and 2 years in admin management position in MNCs.

• Experience in handling a wide range of administrative and executive support tasks.

• Strong organizational and time management skills with the ability to prioritize tasks.

• Excellent verbal and written communication skills in English & Vietnamese.

• Ability to work independently and as part of a team.

• Proven problem-solving skills and the ability to think critically.

• Having project management skill.

About EY

As a global leader in assurance, tax, consulting, strategy and transactions services, we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

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