Office Administrator

The Office Administrator will be responsible for ensuring the smooth day-to-day operations of the Vietnam office. This role involves handling administrative, procurement, and facility-related activities, as well as supporting general office maintenance and coordination tasks.

Key Responsibilities:

- Oversee the setup, organization, and maintenance of the Vietnam office premises.

- Assist in the procurement of office supplies and ensure adequate stock levels.

- Select vendors and manage service contracts, renewals, and related documentation.

- Perform general administrative duties, including handling phone calls, coordinating with vendors (e.g., for pantry setup), and addressing basic queries from prospects and customers.

- Manage visitor reception, mail and courier services, and meeting room arrangements.

- Handle basic accounting and administrative tasks such as filing, documentation, and mail handling.

- Support pantry and facility upkeep to maintain a clean and functional work environment.

- Maintain accurate corporate records, reports, and administrative documents.

- Organize meetings, including scheduling, sending reminders, and preparing logistics.

- Perform other ad-hoc duties as assigned by management.

- Diploma or Degree in any discipline.

- Minimum of 5 years of experience as an administrative assistant or in a similar office administration role.

- Strong organizational and interpersonal skills.

- Good verbal and written communication skills.

- Fluent in the local language for daily communication.

- Proficient in MS Office applications and spreadsheets, with basic accounting knowledge.

- Computer-literate, with good coordination and problem-solving abilities.

- Must be able to work full-time in the office.

- Able to start work immediately and commit to a 3 to 6 months contract.