Office Administrator (Chinese Speaking)

1. Administrative Support

• Oversee general office operations, including building management, parking coordination, and assisting with team requests.

• Monitor and ensure the quality of hygiene services, including cleaning and waste management to maintain a tidy work environment.

• Manage office supplies and internal services (stationery, drinking water, medicine, etc.) to ensure cost efficiency, availability, and avoid waste.

• Promptly respond to and efficiently handle administrative tasks assigned remotely via phone calls or messages from senior leaders.

• Provide responsive support to team administrative needs and assist in implementing company policies.

• Provide high-level administrative support to the senior leaders, clients, and internal departments.

• Assist the Delivery team with paperwork, including printing and scanning.

• Work with government agencies to handle administrative tasks such as notarization, translation, legalization, and certified copies.

• Maintain and track all supplier contracts and payment documents, including information updates, term tracking, and renewal or liquidation status.

• Assist in organizing company events and team-building activities as directed.

• Handle MISA purchasing process to comply with accounting requirements (training provided).

• Perform other duties as assigned by the Line Manager.

2. Travel & Logistics Management

• Coordinate and arrange business trips for the Board of Directors (BOD) and employees, including visa applications, flight bookings, hotel reservations, airport transfers, and transportation services.

• Liaise with travel agencies, airlines, hotels, and transportation vendors to ensure cost-effective and timely arrangements.

• Maintain updated records of travel itineraries, approvals, and related expenses.

• Provide travel and accommodation support for visiting clients, guests, and expatriates when required.

OUR IDEAL CANDIDATES:

• Fluent in Chinese (mandatory).

• Able to read, understand, and communicate in English.

• Minimum 2 years of experience in administrative services or related fields.

• Diligent, meticulous, proactive, careful, and possessing a strong “can-do” attitude.

• Excellent attention to detail and problem-solving skills.

• Ability to work effectively in a fast-paced and high-pressure environment.

• Bachelor’s degree in Business Administration or a related field is a plus.

• Familiarity with office equipment (computers, scanners, printers, photocopiers, etc.).

• Professional appearance, polite manner, and clear, friendly communication style.

• Proficient in MS Office (especially Excel, Word, and PowerPoint).Professional appearance, courteous manner, and clear, friendly phone voice.

• Proficiency in MS Office (especially MS Excel, MS Word, MS PowerPoint).

WHY US?

• Range of Salary: From 18,000,000VND

• Salary at 100% during the probationary period

• 90% contribution of the gross salary to social insurance

• An employee who works at night (10 PM - 6 AM) will be paid an additional amount of 30% of the normal salary + PVI insurance + 500,000 VND food allowance

• 20 days leave (12 days of annual leave and 8 days of sick leave)

• Training will be offered

• Full working equipment will be provided Annual Health Checkup

• Activities: Birthday party, Employee engagement activities.

OTHERS:

• Working time: 5 days a week, 9 hours per day, including 8 working hours and 1 hour for rest.