Office Assistant cum Secretary to APAC President - Temp Urgent job

Office Assistant cum Secretary to APAC President - TempUrgent job

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Mô Tả Công Việc

Working Location: Saigon Center, 65 Le Loi Street, Ben Nghe Ward, District 1, Ho Chi Minh City
Duration: 9 months

MISSION:
This position holder is responsible for
- Providing APAC President with professional secretarial and administrative support, which requires broad and comprehensive experience, skill, and knowledge of the organization's policies and practices.
- Overseeing the general office administration to ensure a secured, safe, and efficient workplace for all office staff i.e., residents of the assigned office premises.

AREAS OF RESPONSIBILITY:
1. Personal Assistant to APAC AN President: Provide secretarial and administrative support to the President of ADM APAC, in the following area
- Arrangement of meetings
- Liaises with relevant individuals, external organizations, etc. to arrange meetings, prepare agendas (SLT, Town Hall, COMEX, etc.), and other logistic arrangements (meeting venue booking, tea break, etc…).
- Traveling arrangements
- Coordinates the President’s travel itineraries, and makes related arrangements such as hotel booking, transportation, and visa.
- Management of emails and documents required the President’s signature
- Arrange documents, and emails addressed to the President for signatures.
- Claim of expenses
- Tabulates the President’s official expenditures and business trip claims via Concur system

2. Office Administration: Perform office administrative tasks to ensure secure, safe, and efficient workplaces for all ADM staff of the assigned location in the below office administrative areas:
- Facility supervision and maintenance:
- Maintain building and premises in proper operational conditions and
- Organize the supply of utilities (electricity, fuel, gas, water, etc.)
- Office safety & security:
- Establish, monitor, and operate means to protect employees and the company’s fixed assets
- Control physical accesses, prevent fire, door cards, etc.
- Welcome/reception service:
- Organize and provide visitor reception services.
- Operate telephone switchboards.
- Car & driving service: provide company cars and driving services.
- Traveling assistance: Provide traveling assistance incl. ticket booking, hotel reservations, visa, etc.
- Site logistics and securities: organize the supply of internal and external mail services, courier services, copies service, stationeries
- Cleaning service: Organize office cleaning services to ensure cleanliness, sanitation, and a healthy working environment.

3. Office Expenditure Cost
- Budget and control the related general expenses (air ticket, drinking water, hotel, postal, rental car, rental office, stationery, taxi, fixed phone, utilities i.e., electricity, water, etc.) of the assigned ADM locations/sites.
- Provide the solution and action plan to optimize the general expenses.

4. Staff Events: Provide support in the organization of staff events like Town Hall, training, Christmas Party, New Year Party, Tet Party, Company Outing, etc, incl. working with Indirect Purchasing in selecting the venue, taking quotations, set-up, expense claim

5. Immigration & Working Permit & Residence Card: Coordinate with HR to apply for Immigration Permit, Working Permits and Resident Cards required for foreign employees
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Yêu Cầu Công Việc

REQUIREMENT:

- Education: University Degree, preferably in Business Administration, Law, or Foreign Language
- Experience: At least 5 years experience in general office administration and PA/secretarial experience at a senior level in the international working environment.
Skills
- Good communication skills, both verbal and written English
- Excellent organization and time management skills
- Having a high level of confidentiality, integrity, and business ethic
- Ability to work under pressure and tight deadlines
- Good computer literacy, especially in MS Word, Excel, and PowerPoint

Địa Điểm Làm Việc

65 Đường Lê Lợi, Bến Nghé, Quận 1, Thành phố Hồ Chí Minh, Việt Nam

Vietnam has been a destination in the ADM supply chain since the 1990s. Through the years, we have consolidated and expanded our presence in various services in both the human & animal nutrition industries.

In 2016, we established ADM VIETNAM CO., LTD., utilizing ADM’s unmatched supply chain to import, export, and locally distribute grains, oilseeds, oilcake & feedstuffs, food ingredients, vitamins & dietary supplements, and flavors. We partner with global and local companies of all sizes and work with customers in both the food and feed sectors.

ADM Animal Nutrition is a global leader in the feed industry, providing amino acids, additives, ingredients, tailor-made premix formulations, and complete feed for the production animal, aquaculture, and companion animal markets. With the acquisition of Neovia Group, which has been present in Vietnam since 1995, ADM expands our Animal Nutrition business in Vietnam with 5 factories, 2 research centers (aqua, poultry), 9 cross-country logistic platforms, and an independent laboratory. We continue to stay ahead of market trends, offering tailored solutions through our unmatched products and portfolios in complete feed, aquaculture, laboratory analysis, premix & firm services, pet care, additives, and ingredients.

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Khu phố 1B, An Phú, Thuận An, Bình Dương
1.000-4.999 nhân viên
Chương trình THẠC SĨ QUẢN TRỊ & THƯƠNG MẠI - Chuyên ngành THƯƠNG MẠI QUỐC TẾ | ĐẠI HỌC THĂNG LONG | ĐẠI HỌC CÔTE D’AZUR (PHÁP)

Chương trình THẠC SĨ QUẢN TRỊ & THƯƠNG MẠI - Chuyên ngành THƯƠNG MẠI QUỐC TẾ | ĐẠI HỌC THĂNG LONG | ĐẠI HỌC CÔTE D’AZUR (PHÁP)

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