Office Manager – Finance & HR & Admin

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What We Can Offer

• Competitive salary and bonus based on the actual performance
• Insurances in accordance with company policy
• Good chance to study and professional environment

Job Description

Key Responsibilities

Office Management

• Responsible for all operations of the office, ensure all office needs are met, and act as liaison to building management to manage all issues concerning office facilities (i.e., maintenance, hygiene, emergency management, business continuity, security, transition to new premises, etc.)

• Responsible for selection and management of vendors for general office services such as office plant care, catering and refreshments, and supervising contractors while on-site

• Responsible for end to end process in the company’s transition to new office premises, including negotiation of lease terms, managing renovation works and logistical support for office relocation, etc.

Administrative Support to Senior Management

• Provide general administrative assistance to senior management, including copying, faxing, filing, spreadsheet work, and presentation preparation as necessary

• Acquire and maintain a good understanding of the company’s business to provide optimal customer service. Use initiative to relieve senior management from administrative works

Travel & Entertainment (T&E)

• Manage and supervise the Administrative Assistant to make business travel arrangements for employees, including air, rail, car service, hotel booking, and conference registrations. Ensure business travel arrangements utilize the most economical options for the benefit of the company

• Timely and accurate preparation and submission of T&E reports for employees, ensuring that company policies are followed and that proper and organized documentation is provided to support the report

HR-related Tasks

• Outsource and liaise with 3rd party vendors on HR-related tasks, such as payroll and benefits administration

• Responsible for management of the recruitment process, including onboarding of new hires
• Manage employee contracts and offer letters
• Maintain company handbook and policies
• Maintain employee records (e.g. promotions, salary, leave, etc.,)
• Handle ad-hoc employee queries

Finance-related Tasks

• Outsource and liaise with 3rd party vendors on Finance-related tasks, such as monthly and quarterly bookkeeping, monthly/ quarterly tax filing, preparation of annual financial statements, and annual audit

• Handle accounts receivable collection and payment with third parties
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Job Requirements


• 5+ years of related experience working in a corporate environment

• Previous experience in leading office set-up, and Finance & HR related tasks are highly desirable
• Strong skills in the Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint

• Articulate and succinct communication skills, both verbally and in writing, in English and Vietnamese
• Excellent organization skills

• Excellent interpersonal skills and phone manners

• Advanced verbal and written communication skills – ability to convey thoughts clearly and succinctly; ability to compose draft communications for department-wide distribution
• Ability to multi-task and adapt to shifting priorities
• Requires minimal supervision

Job Locations

17th floor, Gelex Tower, 52 Lê Đại Hành, Hà Nội

The Vietnam Bond Market Association (“VBMA”) was established in August 2009. VBMA presents the shared interest of nearly 80 financial institutions including banks, securities firms, funds, insurance companies, and law firms throughout Vietnam. VBMA’s mission is to champion policies and practices that benefit its members, maintain a high-standard debt market professional community in Vietnam, be a market modernization champion and driver, a collective market information source, and a policy dialogue interlocutor for policymakers and regulators.

To support the development of Vietnam’s bond market, VBMA is facilitating the establishment of a new local credit rating agency (CRA) – an initiative that is backed by several members of the Vietnam Bond Market Association and a global CRA.

VBMA is now looking for candidates to work for this new company that is expected to play a key role in supporting the development of the domestic bond market in Vietnam.

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17th floor, Gelex Tower, 52 Lê Đại Hành, Hà Nội
Less Than 10 staffs
Ms. Ta Bich Thao - Deputy General Secretary


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