Officer

I/ JOB OBJECTIVE: To assist Manager in related ADM & HR matters of the company.

II/ DUTIES & RESPONSIBILITIES:

A/ ADMINISTRATION

- Support purchasing supervisor in purchasing needed items, if requested;

- Maintain employee records, personal files, update database and personal files;

- Keep track on personal data protection related matters;

- In charge of business trip arrangement (ticketing, accommodations…);

- Organize activities: party, outing trips, teambuilding, charity, medical check up;

- Liaise with vendor to purchase uniform for employees annually;

- Buy, support to claim, answer queries of employees regarding Private Health & Accident Insurance;

- Assist tasks of applying for Work Permit, Visa, Temporary Resident Card;

- Assist tasks related to company’s IRC, ERC;

- Manage operation of company cars and drivers;

B/ HUMAN RESOURCES

- Time attendance record and timesheet for payroll;

- Tax code declaration and related issues;

- Recruitment posting & screening;

- Liaise with training agency to select an appropriate course for employees, if requested;

- Conduct orientation training for new comers;

- Assist exchange trips;

- Record employee's annual leave, sick leave, leave without pay...;

- Labor reports;

- SI reports/claims;

- Follow up other tasks assigned by the Manager (if any).

III/ GENERAL WORK STANDARDS:

- Recruitment and training activities must be complied with company policy and procedures;

- All employee profiles are filed, updated and managed in compliance with company principles; personal data must be strictly protected;

- All company engaged activities are periodically performed;

- All HR reports and plans, purchasing, driving activities are implemented in accuracy and timely manner.

IV/ INTERNAL ACTIVITIES/EXTERNAL ACTIVITIES:

1/ Internal:

- Coordinate to related employees and HODs to implement assignments in compliance with company policies and procedures.

2/ External:

- Liaise with related agencies, authorities to handle assigned tasks.

V/ POWERS:

- Receive, categorize information and report to Manager/answer concerned employees;

- Request employees to strictly comply with daily attendance check in/out or business/exchange trip;

- Require coordination/support from other departments if any;

- Suggest/propose new policies/items to have high quality job;

- Use designated budget for HR-ADM activities.

VI/ QUALIFICATIONS AND SKILLS:

1/ Qualifications:

- University bachelor’s degree or above;

- Deeply understand laws on labor/social insurance, other relevant laws and regulations.

2/ Experience:

- At least 01 years of experience;

- Have serviced-orientation knowledge.

3/ Skills:

- Be fluent in English; Japanese is a plus;

- Have good & persuasive interaction and communication skills;

- Have event organization skills;

- Good skills at using Microsoft office (Word, Excel, Ppt).

4/ Personalities:

- Be honest;

- Detailed oriented;

- Be active at work;

- Work as a team with other staffs;

- Work well under pressure.

VII/ BENEFITS:

- Gross salary: 11.2M

- 01M guaranteed bonus, performance bonus

- Outing trip, training/exchange trips

- Annual salary review, stable job, private health & accident insurance