Officer, Student Recruitment Event Management

POSITION PURPOSE

To assist the Senior Officer Event Coordinator Student Recruitment & Business Development in implementing the University’s recruitment strategy & execution. The primary function of the role is to organize events in campus and off campus to raise the awareness, applications, and enrolment of suitably qualified students, to programmes and courses at BUV.

Officer, Student Recruitment Event Management is responsible for the event organization & management for domestic and international audiences. The position supports Senior Officer Event Coordinator to oversee the recruitment, training & supervision of the student ambassadors, liaison with internal & external stake holder for event logistics & other resources, development of innovative event concept to ensure the highest customer satisfaction & delivery the requested number of qualified contacts for recruitment activities.

AREAS OF RESPONSIBILITY

1. Event

• Coordinate logistics and provide administrative support to the event management team

• Drafting event proposals, timelines, and other relevant documentation.

• Work closely with vendors, suppliers, and clients to ensure smooth communication and collaboration

• Propose solutions to address risks in organizing events

• Attend all major events to ensure smooth coordination among all stake holders

• Help manage event registrations and guest lists, ensuring timely responses and accurate records.

2. Student Ambassador Team led by Student Recruitment & Business Development

• Recruit, select, and train student ambassadors to support Campus tour, workshop and other activities

• Serve as the primary point of contact for student ambassadors, addressing any issues or concerns they may have

• Coordinate and schedule student ambassador training activities, updating program info session ensuring alignment with Student recruitment and Business Development Department’ s goal and objective

• Collaborate with Student Recruitment team to identify opportunities for students’ involvement in admission initiatives

• Monitor and evaluate the performance of student ambassadors, providing feedback and report on the effectiveness of student ambassador programs

3. Others

• Create and maintain business opportunities by developing relations with external stakeholders & provide consultancy service if required.

• Consolidate and report on monthly basis or as requested.

• Support in branding events as required.

POSITION SPECIFICATIONS

1. Minimum academic/Professional qualification

• Vietnamese national

• Bachelor’s degree in relevant discipline & preferably in Marketing or Business Management

2. Related experience

• Minimum 1-year proven experience in a similar position with a background from a marketing environment, preferably in education.

Competencies (Knowledge, skills & abilities)

• Strong individual contributor with extraordinary organizational, time and project management skills.

• Ability to make quick decisions before, during, and post-event upon unexpected circumstances

• Ability to multi-task and handle multiple projects at once while meeting clear-cut deadline

• Computer skills literacy

• English Proficiency (Minimum Upper Intermediate)

Competencies (Behavioral)

• Logical thinking & innovation

• Communicating Effectively

• Teamwork, Problem Solving

• Proactive