Operations Admin Officer (Vietnam Office)

Franklin Sports is a brand of SUJAYA SDN. BHD., and SUJAYA SDN. BHD. is currently hiring for Franklin Sports positions in Vietnam.

Job Objective

Provide end-to-end administrative, operational, and HR support for the Vietnam office, ensuring efficient office operations, accurate financial administration, regulatory compliance, and effective personnel management in a fast-paced environment.

Key Responsibilities

Office & Inventory Management

• Manage office supplies and services, including stationery, drinking water, internet, telephone, and cleaning services.

• Monitor inventory levels and arrange timely replenishment.

• Manage petty cash and ensure accurate recording of all inflows and outflows.

• Set up, administer, and control vendor accounts, including usage limits and approvals.

• Handle rental and lease administration and related documentation.

Accounting & Invoicing

• Receive, verify, and submit vendor invoices for payment processing.

• Maintain proper filing of original financial and tax documents for audit and compliance purposes.

• Prepare and submit bank-related documents, including authorized signatory updates and WHT confirmation requests.

• Generate sales invoices to support the sales team.

Compliance & Reporting

• Prepare and submit official correspondence to government authorities when required.

• Prepare and submit mandatory statistics and regulatory reports using Google Sheets.

• Prepare simple monthly sales and administrative reports.

Human Resources & Administration

• Support recruitment, payroll, leave management, and employee registration.

• Draft and update HR policies and procedures.

• Handle labor contracts, salary documentation, social and health insurance matters.

• Coordinate performance appraisal exercises.

• Organize company events and assist managers with daily administrative tasks.

• University degree or higher.

• Strong knowledge of Vietnamese Labor Laws.

• Excellent planning, organization, and communication skills.

• Fluent in English.

• Proficient in Excel, Word, and PowerPoint.

Compensation & Work Environment

• Salary: USD 500 – 700 per month, depending on experience, plus sales incentives.

• Comfortable working environment.

• Small team with direct reporting to the boss.

• Fast-paced, agile, and fun working culture.