Operations & Admin Executive

Role Overview:

The Operations & Admin Executive will be responsible for supporting operational efficiency for the company. The role involves coordination with vendors, logistics support, certification documentation, and administrative assistance to ensure smooth execution of supply chain and operational processes.

Key Responsibilities:

• Act as the key liaison between procurement, logistics, and suppliers to ensure timely and accurate submission of sourcing documents and farmer lists;

• Coordinate third-party inspections for outbound shipments from Northern Vietnam;

• Manage lab testing processes – request quotations, submit samples, and follow up on test reports;

• Work with suppliers and service providers to arrange packing materials, machinery, security services, and other operational needs;

• Source and evaluate quotations for various purchases and services;

• Oversee courier operations to ensure timely delivery of samples and critical documents;

• Monitor and replenish office and factory supplies to support smooth daily operations;

• Assist with documentation and support for certifications including FSSC and Organic;

• Provide administrative support for visa applications, work permits, flights, and accommodation bookings;

• Maintain detailed records of all operations including inspections, testing, couriers, and procurement;

• Support the Head of Department with additional tasks and special projects.

What you need:

• Graduated from a college or university in a related field;

• At least 1 year of experience in a similar position;

• Strong communication and negotiation skills;

• Vietnamese and English (spoken & written)

Benefits:

• 13th Month Salary & Insurance.

• Company Trip once a year.

• A young, dynamic working environment with plenty of opportunities for learning and growth.