Operations Coordinator (Ha Noi)

Property Services team has the responsibility to operate, maintain and enhance the buildings owned by RMIT University, oversee construction projects, and ensure the provision of physical facilities services. Property Services consists of the following business units:

• Event & facilities support

• Campus Planning & Services

• Business Administration

The position will support Property Services Hanoi team in planning work on space and campus development. This position will also contribute to the provision of organized and reliable services to Facilities Management team.

Reports to: Manager, Operations (North)

Key Accountabilities:

- Coordinate with stakeholders and FM team to assess space requirements, provide input on layouts and designs to align with RMIT standards.

- Coordinate with Asset Utilization team to register maintainable assets with PPM and provide handover documents for projects.

- Operate Request Tracking system of Property Services Hanoi, provide initial support/response to user and allocate request to relevant team.

- Manage core services such as cleaning, security and external vendors (F&B services, EVN, vending machines).

- Coordinate with Accounting team in the physical stoke-take and arrange transfer/write-off/disposal as required.

- Arrange logistic support for Property Services such as travels/trainings/events/ office supplies.

- Gather information to provide support on compliance reports and submission for Facilities team.

- Provide annual budget control & forecast for Property Services Hanoi & Danang Operating and capital expenses.

- Coordinate with management board of the landlord on daily basis to ensure well-functioning BAU activities (facilities, defects, incidents,).

- Master the lease agreement of Hanoi & Danang campus, provide required reports and support for lease renewal or concerns.

- Perform other tasks as required by Manager, Operations (North)

Key Selection Criteria

- A bachelor’s degree relevant to the business administration or relevant field

- At least 3 years of working experience with demonstrated experience in relevant fields

- A proactive approach to planning, coordination, and delivery of work.

- Organised with good time management skills

- High level attention to detail

- Strong skills in coordination, liaison, and communication.

- Demonstrated skills to work in a team

To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.

English Proficiency: English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 6.O (or equivalent Cambridge English Skills Test 160).

Background Check: RMIT Vietnam is committed to providing a healthy and safe working, research and learning environment that enhances wellbeing across our community. As part of this commitment, all new employees are required to undergo background checks prior to commencing employment. Offers of employment are conditional upon the satisfactory completion of these checks. The specific requirements may vary depending on the nature of the role, as outlined in our Background Check Matrix.

REWARDS AND BENEFITS:

- Competitive remuneration VND package

- 13th month Tet bonus

- Private Health insurance for you and your family, plus Personal Accident Insurance

- Generous annual leave, career leave, volunteer leave and public holidays (Christmas and Tet Holidays)

- Professional development and career advancement

- Access to state-of-the-art facilities and resources

- A vibrant and diverse campus life and more!

To Apply: Please click on the 'Apply' link provided in this Job Ads to initiate the application process. Please note, we will be running a rolling recruitment process, so please apply as soon as possible.

Important Notice

- Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.

- RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.

- For any questions or support, feel free to reach out to our Talent Acquisition team

Applications Close:

8 thg 11 2025

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us