Operations Excellence

1. General Administration.

• Manage all admin services in the plant like Cleaning, Stationery, Printer cartridge, Photocopy Machine, Taxi card, Grab Business, Name card, Drinkage, Security ect….

• Prepare and complete to get approval for PR/ PO of all necessary request of Operation Team

• Supervise daily works of each service

• Receive user feedback and solve the issues (if any)

• Handle/ arrange overseas and domestic business travel for all colleagues of Plant Office, Commercial Function based on the requirement needs and follow to Company Policy. Proactive thinking of more solutions/ initiatives to improve the cost saving.

• Order and handle all uniforms and working tools inventory for all colleagues of Plant that meets the internal requirement all the time. Make sure the working tools is delivered on time to employees when needed.

• Be in charge for tracking cost and renew process of admin service for all locations like Logistic, Postage, Drinkage, Cleaning, Stationery, ect.

• Prepare all monthly reports/ payment related to admin services

• Ensure all Plant Office equipment like Photocopy machine, Printers, Projector, TV, Pantry facilities, etc. are well maintained periodically or as needed.

• Overlook the cleanliness of the office premises followed 5S standards.

• Assist on other admin tasks/ reports or event organizing when needed.

• Welcome guest at high standard and professional customer service level (e.g., grooming code, smiling, etc. ….) to deliver the good first impression to internal and external customers

• Responsible for receiving incoming and delivering outgoing mails on time. Know how to combine the mail sending process to save the company budget. Make sure the mails or documents are delivered on time to the right people with good sense of private and confidential handling.

• Coordinate with EHS to ensure EHS and 5S implementation and compliance in Yen Phong office

2. HRBP Assistant

• Assist to control the whole employee life cycle for Yen Phong manufaturing plant

• Timesheet report and Self audit (recruitment, Timesheet, Resignation, OVT,....) + action plan.

• Other tasks as assigned

• Bachelor degree in Business Administration or relevant subjects

• Previous working experience as a Personal Assistant for 3 years

• In-depth knowledge of office management systems and procedures

• Language skill: fluent in English and Vietnamese

• Proficiency in Microsoft Office

• Excellent written and verbal communication skills

• Willingness to learn

• Well organized, detail-oriented, punctual, and good at working in a team

• Ability to work under stress and pressure

• Excellent problem solving and time management skills