Payable Accountant (Accounting Officer)

YOU

You want to be an important member of a strong team of other makers who take pride in their work and support each other. As Accounting Officer (Payable Accountant), you will be responsible for processing company payments, handling expense transactions, and processing cash advances. It involves receiving, processing, verifying, and reconciling invoices in accordance with established policies and procedures to ensure efficiency, timeliness, and accuracy. That’s year one. If career growth is important to you, we not only know how to help you with that, it’s what we love to do: https://youtu.be/PUqzuWryYcU.

WHAT YOU’LL BE DOING

1. Payment processing: Diligently track and manage all payments and expenses:

o Process vendor invoices, including verifying vendor invoices for accuracy, completeness, and proper approval.

o Resolve any discrepancies or issues with invoices and obtain necessary approvals.

o Prepare and process payment requests, including checks, cash, electronic transfers, and other payment methods.

o Collaborate with internal teams or external vendors to resolve payment-related issues.

o Ensure payments are processed accurately and in a timely manner.

o Ensure sufficient funds are available for payment processing.

o Keep petty cash fund.

2. Cash advance and reimbursement:

o Effectively follow up on employee cash advance requests to ensure compliance and proper handling.

o Process employee expense reimbursements efficiently and accurately, ensuring compliance with company policies and proper supporting documentation.

o Serve as a primary point of contact for employees regarding cash advances and expense reimbursement inquiries.

o Provide guidance and support to employees on reimbursement procedures, policy interpretation, and documentation requirements.

o Address employee concerns or issues related to cash advances or reimbursements promptly and professionally.

3. Budget monitoring:

o Assist in budget monitoring.

o Assist in analyzing budget variances and providing explanations for deviations.

4. Compliance and Controls:

o Assist in the implementation of process improvements to enhance efficiency and effectiveness.

o Adhere to established internal controls and financial policies to ensure accurate and reliable financial data.

o Stay updated with changes in accounting regulations and best practices.

o Support internal and external audits by providing necessary documentation and explanations.

5. Recordkeeping and Documentation:

o Maintain accurate, organized, and up-to-date accounting records and documentation (physical and digital) as standards to ensure easy retrieval for auditing purposes.

o Verify all documentation is duly signed and stamped before recording

o Prepare reports and analyses as required, providing insights into accounts payable activities.

o Prepare weekly and monthly payment reports for relevant stakeholders to ensure accurate account booking and assist in providing proper documents for accounting services providers or audits.

6. Other tasks assigned by direct supervisor

If you can do everything listed above, you’ve got what it takes. Perhaps some of the following would be helpful too:

• Proven experience in accounting or finance required. Preferably with experience in Accounts Payable.

• Strong knowledge of accounting principles and bookkeeping procedures.

• Bachelor's degree in Accounting, Finance or relevant majors.

• At least 2 years of proven experience in the same field.

• English skills: TOEIC 650 or equivalent.

• Proficiency in MS Office applications, particularly Excel.

• Having experience working with software such as Smartsheet/Confluence is preferable.

• Strong attention to detail and accuracy in processing financial transactions.

• Excellent organizational and time management skills to meet deadlines.

• Strong communication and interpersonal skills to effectively collaborate with vendors and internal stakeholders.

• Ability to work independently and in a team-oriented environment.

HERE IS WHAT WE OFFER

Attractive salary with 100% SHUI applied salary during probation

13th month salary, Performance Bonus, Salary review annually

Opportunity to be on site in the USA

Chance to collaborate and work with our global stakeholders

We provide employee training & development to enhance skills set and competencies

- Internal training: Problem solving skill, Lean and other online training course…

- External training: Soft Skills, ….

Premium health care program for you + one of your beloved ones, Annual medical check-up

14 vacation days and Christmas Day (25/12) per year

Benefits for special holidays (Birthday, Marriage, Women’s Day, Tet Holidays, Mid-Autumn, New born babies, International Children ‘s Day…)

Social Activities, Sports Clubs and Team-building events such as Company trip, Year-End party,… are carried out on a regular basis

Young, friendly, quality and result oriented working environment under team-work spirit

Modern working conditions and entertainment facilities at office with snacks, tea and coffee all the time

Compliance fully to Vietnam Labor Code