People & Culture Coordinator

Role Objectives

Support the People & Culture function across the Vietnam offices, with the goal of fostering an engaging employee experience. This role focuses on key areas, including talent attraction and selection, onboarding, employee engagement, recognition and rewards, learning and organizational development, workplace health and safety, and the effective implementation of People & Culture policies, programs and processes.

Responsibilities:

Recruitment, Selection and Onboarding

• Draft and post appropriate job advertisements (internally and externally)

• Draft and update position descriptions

• Manage communications to job applicants and agencies in accordance with agreed best practices

• Arrange relevant job applicant testing where appropriate

• Draft employment contracts based on approved templates

• Assist with the onboarding process, including scheduling induction training and probation review sessions, tracking to ensure relevant paperwork is completed and filed

• Action employment changes, such as drafting employee letters and updating associated records (soft and hard copies)

Employee Engagement, Recognition and Rewards

• Maintain the Great Effort Award nominations and monthly communications to employees

• Purchase employee awards or gifts for recognition programs, employee anniversaries and employee events from time to time, including sick/absences, marriage, parental leave, birth, etc.

• Collaborate with the Culture Crew to organize the bi-annual Team building trip and internal events such as Christmas party, New Year celebration, Harmony Day, Employee Appreciation Day, etc.

Workplace Health and Safety

• Co-ordinate Health & Wellbeing programs and update the Health & Wellbeing calendar

• Assist in the execution of Workplace Health and Safety initiatives and compliance requirements

• Support in organizing the annual employee health checks

• Assist in the annual renewal process of employee health insurance scheme

Other

• Assist with the preparation of monthly Staff Meeting slides and internal communications, including translation of materials

• Support the L&OD team with arrangement of training sessions for Vietnam offices, including meeting scheduling and room set up

• Support the People & Culture function with the preparation of documents for the annual Great Place To Work survey and culture audit

• Maintain the People & Culture system and data to ensure accuracy

• Raise purchase orders and assist with the monthly reconciliation of the P&C credit card

• Manage inventory of office supplies and serve as the contact point between the company and external parties for office related matters such as office cleaning, registration process for moving items in/out of office, etc.

• Support the People & Culture function with other ad hoc projects as required.

Work Hours: 8:30am – 5:30pm, Monday to Friday, with a one-hour lunch break, plus reasonable additional hours as required.

Contacts: All Moose staff, recruitment agencies, candidates, suppliers, government departments, industry bodies

Qualifications

• 2+ years of experience in a similar position

• A relevant tertiary qualification preferred

• Excellent verbal and written communication in English

Key Capabilities

Accelerate Your Potential

Be your best, foster a growth mindset, build knowledge and new capabilities for success. Aware of own strengths, limitations, motivations and the impact of own behaviors on others, and uses this knowledge to adapt. Contribute to documenting and/or sharing key functional processes to streamline ways of working and minimize inefficiencies.

Disciplined Execution

Follow through on all agreed actions without needing to be reminded.

Deliver Results and Meet Customer Expectations

Put the customer at the heart of all we do and maintain a focus on their needs and satisfaction. Build and maintain strong trust-based relationships with customer and seek opportunities to exceed their expectations by delivering exceptional value. Consistently perform at high standards for quality and productivity.

Collaborate and Influence

Create win-win partnerships with others by building wide networks inside and outside the organisation and effectively manage stakeholders. Demonstrate a desire to collaborate and promote teamwork, respect diverse views and be a team player.

Present and Communicate with Impact

Communicate for impact, clarity and connection. Ensure knowledge and information is imparted to others by structuring your communication with proactive planning and adapting communication style for impactful delivery.