Personal Assistant

• Act as interpreter – so understanding of English is critical
• Focus on organization, communication, scheduling and follow up for all admin tasks related to Director.
• Manage schedules of all kinds related to Director.
• Take initiative to anticipate the expectations of the Director to make others aware of needs or preparations for presentations, meetings, schedules, etc.
• Take initiative to follow up on key tasks or deadlines to insure the Director keeps all commitments and always looks professional.
• Participate in meetings where required to take detailed notes for the Director. Learn when to speak and not to speak by understanding the nature of the meeting as well as the participants.
• Directly and personally handle all transportation for the Director.
• Professionally prepare and maintain written correspondence in an organized way.
• Assist in the planning of the Director’s daily, weekly and monthly meeting schedule.
• Take an active role in Central Planning to make sure this function operates within the expectation of the Director. Participate, follow up and communicate potential issues to the Director.
• Follow up and collect Production output report daily to make Production Dashboard report for the Director and call out when notice something is wrong.
• Participate in the follow up of all major projects to communicate missed deadlines to the Director.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Director.
• Assist with personal living issues such as apartment, bills, transportation, problems in Vietnam and miscellaneous items.