Personal Assistant

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Mô tả công việc
A. MAJOR TASK:
1. General task
• Travel Management:
- Arrange comprehensive travel itineraries, including flights (commercial and private), hotel accommodations, ground transportation (car rentals, limousines), and visa/passport assistance.
- Research and compare travel options to ensure cost-effectiveness and convenience.
- Prepare detailed travel briefings, including flight confirmations, hotel information, meeting agendas, and local contact information.
- Manage travel expenses and reconcile expense reports.
• Communication Management:
- Draft and edit correspondence, reports, presentations, and other documents.
- Manage the manager contact database and maintain accurate records.
- Prepare meeting agendas and presentations.
- Take minutes during meetings and ensure action items are tracked and completed.
• Document and Information Management:
- Organize and maintain physical and electronic files, ensuring easy retrieval of information.
- Manage confidential documents with discretion and maintain data security.
- Research and compile information from various sources to support the manager's decision-making process.
- Prepare presentations, reports, and spreadsheets as needed.
• Financial Administration:
- Process and track invoices, payments, and expense reports.
- Assist with budget preparation and monitoring.
- Reconcile credit card statements and petty cash accounts.
- Assist with the preparation of financial documents for audits.
• Project Coordination:
- Support the manager in managing special projects, including tracking progress, coordinating resources, and ensuring timely completion.
- Assist with event planning and coordination, including conferences, seminars, and corporate events.
- Conduct research and gather data to support project initiatives.
• Confidential Matters:
- Handle sensitive and confidential information with discretion and integrity.
- Other Duties: Perform other duties as assigned by the manager
2. Report: - Report to manager
3. Other as assigned
- Help troubleshoot issues
- Other tasks as requested by Management.
Yêu cầu công việc
QUALIFICATIONS (education, experiences and other basic requirement)
Knowledge expert
- Bachelor's degree or higher in Business Administration or related field
- Have 1+ years of experience in the Personal Assistant/ General Affair or related field.
Skills
- Strong analytical and English communication skills are a must. (IELTS 6.5-8.0 or equivalent)
- Strong experience in interpreting meetings and internal company issues.
- Ability to explain technical concepts in an easy-to-understand manner.
- Exceptional organizational and multitasking skills.
- Proficiency in Microsoft Office and related software
- Strong interpersonal skills, including patience, empathy, and active listening.
- Detail-oriented with excellent multitasking and organizational abilities.
- Having ability to adapt to various cultures and environments
- Strong analytical and problem-solving skills
- Strong organizational skills
Attitude
- Analytical mind and problem-solving attitude
- Honest, highly responsible for work
- Attention to detail
Phân tích mức độ cạnh tranh
VietnamWorks AI
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Giá
29.000đ / lượt
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Thưởng
Đào tạo
Hoạt động nhóm
Thông tin việc làm
27/06/2025
Nhân viên
Hành Chính Văn Phòng > Thư Ký
Admin, General Affairs, Personal Assistance, Project Coordination, Travel Management
Phần Mềm CNTT/Dịch vụ Phần mềm
Bất kỳ
1
Không hiển thị
Địa điểm làm việc
Số 16, đường số 5, P. An Lợi Đông, TP Thủ Đức, TPHCM
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